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Key Responsibilities

• Manage the full accounts receivable cycle, including invoice preparation, review, and submission to customers.

• Prepare and process construction-related billings, including AIA billing forms, pay applications, and required lien waivers in accordance with contract terms.

• Track outstanding receivables, follow up with customers regarding past-due balances, and perform collection activities in a professional and effective manner.

• Maintain accurate customer accounts and ensure payments are properly applied and recorded in the accounting system.

• Respond to customer inquiries related to invoices, billing discrepancies, and payment status.

• Answer incoming phone calls, route inquiries appropriately, and provide general administrative support as needed.

• Collaborate with internal teams to resolve billing issues and ensure compliance with contractual and documentation requirements.

• Assist with other accounting or administrative duties as assigned.

Qualifications & Requirements

• Prior experience in accounts receivable or accounts payable, preferably in a construction or project-based environment.

• Working knowledge of AIA billing documents, lien waivers, and construction billing processes.

• Experience using QuickBooks or similar accounting software.

• Strong written and verbal communication skills, with the ability to interact professionally with customers and internal stakeholders.

• High level of accuracy, organization, and attention to detail.

• High school diploma or equivalent required; additional coursework in accounting or finance is a plus.

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