Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related accounting activities using Abila MIP. This role plays a critical part in maintaining financial integrity, ensuring compliance with organizational policies, donor or fund restrictions, and applicable regulations.

Key Responsibilities

• Process high‑volume vendor invoices, expense reimbursements, and check requests in Abila MIP
• Review invoices for accuracy, proper approvals, correct account coding, and fund allocation
• Set up and maintain vendor records, including W‑9 collection and 1099 tracking
• Prepare and process weekly or bi‑weekly check runs and ACH payments
• Reconcile accounts payable sub‑ledger to the general ledger within Abila MIP
• Ensure expenses are coded correctly to appropriate funds, departments, grants, and projects
• Assist with month‑end and year‑end close activities, including accruals and reporting
• Support audit requests by providing AP documentation and reports
• Monitor aging reports and follow up on outstanding items or discrepancies
• Collaborate with program managers, purchasing, and finance staff to resolve invoice issues
• Maintain organized and accurate AP files in compliance with record‑retention policies