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Job Summary

The Accounting Specialist is responsible for supporting day-to-day accounting operations, with a primary focus on Accounts Payable, Accounts Receivable, invoicing, and account reconciliations. This role ensures accurate financial records, timely processing of transactions, and compliance with internal controls and accounting standards.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and in a timely manner

• Match invoices to purchase orders and receiving documents

• Ensure proper coding and approval of invoices

• Prepare and process payment runs (ACH, wire, checks)

• Resolve vendor inquiries and discrepancies

• Maintain vendor master data

Accounts Receivable (AR)

• Generate and distribute customer invoices

• Post customer payments and apply cash receipts

• Monitor aging reports and follow up on outstanding balances

• Communicate with customers regarding billing questions and payment status

Invoicing

• Prepare accurate and timely customer invoices based on contracts, sales orders, or billing schedules

• Ensure compliance with billing terms and company policies

• Support recurring and ad-hoc billing processes

Reconciliations

• Perform monthly bank, credit card, and general ledger account reconciliations

• Investigate and resolve discrepancies in a timely manner

• Support month-end and year-end close activities

General Accounting Support

• Maintain accurate financial records and documentation

• Assist with audits by providing requested schedules and support

• Ensure compliance with accounting policies and internal controls

• Collaborate with internal departments to resolve accounting-related issues

• Perform other accounting and administrative duties as assigned

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