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Accounts Payable Specialist - Arlington, VA

Beacon Hill Financial has partnered with a client in Arlington, VA in their search for an Accounts Payable Specialist to join their team. This is a full-time, on-site role. The AP Specialist will manage the full cycle accounts payable process, ensuring accurate invoice coding, timely vendor payments, and proper recordkeeping.

Candidates with prior Acumatica experience are strongly encouraged to apply, and those with backgrounds in construction or manufacturing will be given preference.

Key Responsibilities

• Process weekly check runs and ensure timely vendor payments.

• Review AP vouchers and invoices for accuracy prior to disbursement.

• Record vendor invoices and confirm approvals for labor and custom orders.

• Accurately code invoices to departments and GL accounts.

• Reconcile vendor statements, resolve discrepancies, and prepare monthly credit card reconciliations.

• Assist with inventory management, cycle counts, and purchase order tracking.

• Maintain vendor documentation (W-9s, COIs, workers' comp, tax certificates).

• Manage AP mailbox daily and respond promptly to inquiries.

• Provide reporting and variance analyses as requested by leadership.

• Support administrative tasks including AP filing, phone coverage, and ad hoc projects.

Qualifications

• 3+ years of accounts payable experience; full cycle AP background required.

• Experience with Accounting software (Sage, Workday, NetSuite, Quickbooks, Yardi)

• Strong organizational skills, attention to detail, and ability to meet deadlines.

• Proficiency in Microsoft Excel and general accounting systems.

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