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Beacon Hill Financial has partnered with a locally based client in the search for an AP Specialist to join their team. This role will report directly to the controller and will be responsible for the full cycle invoicing process. Prior experience with Deltek Costpoint will be required for this role. Candidates should be comfortable with managing vendor onboarding / relations and processing expense reports for internal employees. This is an onsite job that will require candidates to work fully in-office. If interested, please don't hesitate to apply with your most up-to-date resume!

Essential Job Duties

• Monitor and document all outgoing payments and expenses, including payroll, invoices, statements, and purchase orders.
• Validate vendor invoices and supporting documentation prior to issuing payment
• Enter invoice and general ledger information into the accounting system accurately.
• Reconcile credit card statements to ensure accuracy.
• Collect necessary approvals and print signatures on all outgoing checks.
• Issue payments to vendors by coordinating check runs and confirming receipt of outstanding balances.
• Disburse employee reimbursements after reviewing and approving expense reports.
• Respond to vendor inquiries related to payment status, discrepancies, and documentation.
• Generate purchase orders in accordance with company purchasing policies.
• Audit processed transactions by comparing ledger entries to system-generated reports.
• Organize and archive financial documents to preserve accurate historical records.
• Support senior accounting staff with ad hoc projects and financial tasks.

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