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Job: Accounting and Administrative Support Specialist

Location: Oklahoma City, OK
Employment Type: Temporary/Contract (with potential for extension or conversion)
Pay Range: $19-$24/hour, depending on experience

Position Overview

We are working with a client that is seeking a detail-oriented Accounting/Administrative Support Specialist to provide critical support across all operations.

This role combines administrative, accounting, and invoice management responsibilities, requiring exceptional typing speed,10-key proficiency, and advanced Microsoft Excel knowledge to efficiently process orders, invoices, and commission tracking. The ideal candidate thrives in a fast-paced environment, maintains accuracy under pressure, and supports both internal teams and clients with professionalism.

This is a full-time, on-site role with a standard Monday-Friday, 8:00 a.m.-5:00 p.m. schedule.

Key Responsibilities

• Learn and understand all areas of our business to provide exceptional support.
• Answer all incoming phone calls and emails promptly and professionally.
• Track and manage orders to ensure timely shipment; follow up with clients and internal teams as needed.
• Match orders to invoices and process billing accurately.
• Track commission payments to ensure timely and accurate disbursement.
• Inspect documents and artwork for accuracy and obtain client approvals.
• Maintain accurate records and files daily.
• Generate reports and analyze data using Excel formulas and Sage 100 accounting software.
• Assist in resolving client inquiries with professionalism and accuracy.
• Support sales efforts by processing orders and converting leads into confirmed sales.
• Represent the company at trade shows (minimum three times per year), including setup, tear down, and client engagement.
• Assist other departments as needed to ensure smooth operations.

Requirements/Qualifications:

• Minimum of 2 years of experience in accounting administration, office, and sales support.
• Strong and accurate typing skills, and proficient in numeric data entry and 10-key calculations.
• Knowledge or working experience with Sage accounting software. Proficiency with Windows-based applications, including Microsoft Word, and Outlook. Must be strong in Excel.
• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field is a plus, but not required.
• Pending employment is contingent upon meeting the company's health and safety compliance requirements.

If you are interested in being considered, please apply with an attachment of your current resume!

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