Administrative Assistant – Event Support
Administrative Assistant – Event Support
Boston, Massachusetts
|Full Time Temporary/Contract
|$ 33 - $ 33 per year
Boston, Massachusetts
Full Time Temporary/Contract
$ 33 - $ 33 per year
April 22, 2025
|Job ID: H1413699P_1745335459
April 22, 2025
Job ID: H1413699P_1745335459
Job Summary
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Our client, a prestigious global real estate services company, located in Boston is seeking a full-time Administrative Assistant - Event Support for an immediate opening. This is a 100% onsite position with working hours from 8 AM to 5 PM, though flexibility is required for earlier start times (as early as 6 AM) or later end times (up to 8 PM) during events. The role begins ASAP and is expected to last for 2+ months, offering $33/hour.
Key Responsibilities:
- Organize weekly event signs and floor plans
- Submit and track work orders related to events
- Update and distribute weekly catering memo
- Upload BEOs, contracts, and COIs into Tripleseat
- Assist with event and conference room set-ups
- Respond to incoming lead inquiry emails
- Send weekly memo to building staff with event details
- Organize and inventory event supplies
- Prepare hot bar menu displays and event signage
Candidate Qualifications:
- Strong administrative and organizational skills
- Hospitable and customer-focused attitude
- Quick learner with adaptability to new systems
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite
- Able to multitask and prioritize in a fast-paced environment
- Previous administrative or event experience preferred
- Familiarity with Tripleseat or similar platforms is a plus
H1413699P_1745335459
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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