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Calling all Executive Assistants! We have a great opportunity for one of our nonprofit clients in Rosemont. This is a crucial role in supporting the Executive Director and Board of Trustees. The ideal candidate has experience supporting high level executives including coordinating itineraries, planning travel, and facilitating both in-person and virtual conferences and meetings. This is a hybrid role with 3 days onsite and 2 days remote.

Responsibilities

• Performs below duties to support Executive Director and Board of Trustees
• Coordinate all logistics for off-site Develop and coordinate meeting agendas and itineraries. Organize all logistics and agendas for bi-annual Leadership Conferences and Annual Meetings. Coordinate the Opening Ceremony at the Annual Meeting
• Arrange all Board-related meetings and the Board/Staff Recognition event and processexpenseforms
• Coordinate all Awards-related activities, including ordering awards, HQ rosters, and purchasing special gifts
• Organize Annual Meeting events such as meetings, spouse event, board-staff reception, reception in President's suite, past presidents luncheon, past presidents and officers dinner
• Coordinate invitations and develop lists for all Meeting and other receptions, spouse events, and special events including handouts, agendas, and special presentations for Annual Meeting and other events
• Coordinate attendance at all regional/state and other Allied and International meetings
• Serve as primary contact for special requests from the President, President's Spouse, Executive Director, officers, and Trustees and act as liaison for International meetings

QUALIFICATIONS

• Bachelor's Degree in a relevant field, or equivalent relevant experience
• Strong organizational skills with meticulous attention to detail
• Exceptional verbal and written communication skills
  • Proficiency in Information Technology, particularly in Microsoft Office 365 and database query
• Experience in effectively interacting with and supporting executive teams
• Ability to efficiently set up and manage meetings
• Demonstrated capability to manage multiple tasks simultaneously

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