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Our client, a respected professional services firm, is seeking a Billing Specialist to join its accounting and finance team. This position offers the opportunity to play a key role in managing the firm's client billing process from start to finish. The ideal candidate is analytical, detail-oriented, and comfortable balancing multiple deadlines in a professional services environment.

Position Overview
The Billing Specialist will be responsible for preparing, reviewing, and finalizing client invoices; ensuring compliance with client-specific billing arrangements; and supporting the firm's broader financial operations. The role works closely with attorneys, administrative staff, and the finance department to ensure timely and accurate billing.

Key Responsibilities

• Coordinate the full billing cycle, including time entry review, prebill generation, and final invoice preparation.

• Review and edit draft invoices in collaboration with attorneys to ensure accuracy and adherence to client guidelines.

• Distribute finalized invoices and follow up on outstanding balances in coordination with the finance team.

• Maintain accurate records of client billing arrangements, matter-specific rates, and alternative fee agreements.

• Prepare periodic reports summarizing billing activity, collections, and aging accounts.

• Record incoming payments and reconcile client accounts to confirm proper application.

• Support the accounts payable process as needed, including vendor invoice processing and credit card reconciliations.

• Assist with ad hoc financial projects, reporting requests, and month-end close activities as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.

• 2+ years of experience in billing, accounting, or finance-law firm or professional services experience preferred.

• Strong proficiency with Excel and general familiarity with time and billing systems.

• Excellent communication, problem-solving, and organizational skills.

• High attention to detail and the ability to manage competing priorities with professionalism.

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