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The downtown New York City office of a well-known law firm is looking for a Legal Secretary (5 days in office) to provide coverage where needed (overflow work, leaves of absence and vacation). This is a great opportunity for Legal Secretaries who are looking to work with a variety of practices and teams! The Legal Secretary will be an integral part to providing admisitrative support.

Job Duties and Responsibilities:

• Prepare, proofread, edit, and format a variety of legal documents
• Table of Contents, Table of Authorities and blacklining
• Prepare New Case Memos and Engagement Letters
• Manage and enter attorney time into the Firm's billing system
• Prepare and submit attorney expense reports to the Accounting Department
• Maintain, file, and organize client files in the Firm's Document Management System
• Format and edit PowerPoint presentations
• Perform other administrative duties, such as arranging meetings and conference rooms, making reservations and travel arrangements, ordering meals, making copies, etc.
• Provide vacation/absence coverage for other Secretaries as needed
• Assist with ad hoc projects

Qualifications:

• High school diploma required
• Candidates must have 5+ years of law firm experience as a Legal Secretary or Legal Administrative Assistant
• Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe
• Proficient with drafting, editing, blackline and styles
• Experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred
• Must be open to fully in office - Downtown NYC

If you are qualified, interested and would like to be considered, please send an MS Word or PDF version of your resume to Jess Levinson at [email protected] Applicants without a resume attached may not be considered.

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