To Apply for this Job Click Here

The Midtown NYC Office of a premiere AmLaw Firm with offices across the world is looking for an Legal Administrative Assistant. This role is a unique opportunity as you will provide ihigh quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. You will collaborate with and be an integral part of the legal support services team and with other firm departments to provide a broad range of legal and administrative support, including document production and project management. This position possesses strong practice area knowledge and maintains professional relationships by providing superior service to firm lawyers and clients.

Job Responsibilities:

• Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool.
• Communicates with team members and lawyers to ensure accurate and timely completion of work.
• Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
• Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations and reports.
• Drafts correspondence, e-mails, creates shell/templates of legal documents and facilitates court filings (as required).
• Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.
• Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Coordinates meetings, assists with agendas and preparation of meeting materials.
• Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
• Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
• Handles various tasks related to monthly billing.
• Performs administrative tasks related to timekeeper compliance requirements and professional organizations.
• Understands and adheres to best practices within LSS Department, practice groups and firm technology.
• Special projects

Requirements/Qualifications:

• 2+ years of experience as a Legal Administrative Assistant or Legal Secretary
• Experience with MS Office, document production and management
• High school diploma
• Must be open to hybrid schedule and overtime if needed
• Experience with calendaring and legal billing

If you are qualified, interested and would like to be considered, please send an MS Word version or PDF version of your resume to Jess Levinson at [email protected]. Applicants who do not attach a resume in either format may not be considered.

To Apply for this Job Click Here