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Beacon Hill Legal is partnering with a respected Nashville law firm to hire a Legal Executive Assistant for their Private Wealth Practice Group. This full-time role offers the opportunity to support a collaborative team of attorneys while growing your career in a professional, people-focused environment. The position is onsite 4 days per week in the firm's Nashville office, working from home 1 day per week.

The ideal candidate is proactive, organized, team-oriented, and committed to delivering exceptional client service. This is a great long-term opportunity for someone who enjoys managing a high-volume workload, supporting busy attorneys, and being a key part of a well-respected legal team.

Legal Executive Assistant - Key Responsibilities

Administrative & Workflow Support

• Serve as the primary administrative point of contact for assigned attorneys within the Private Wealth Practice Group.

• Coordinate workflow by delegating tasks to internal teams, ensuring follow-up and quality control.

• Prepare, revise, and proofread legal documents with strong attention to detail.

• Manage calendars, coordinate meetings, and arrange complex travel and itineraries.

• Assist with e-filing, document edits, and coordinating deadlines and pleadings related to Private Wealth matters.

Billing & Matter Management

• Assist with billing processes, including preparing billing letters, tracking budgets, and monitoring alternative fee arrangements.

• Handle new client and matter intake by preparing forms, submitting conflict checks, and opening new files.

Communication & Office Support

• Review and route incoming mail; prepare and manage outgoing mail, including arranging special deliveries.

• Maintain attorney contacts, CLE compliance, and membership records.

• Communicate professionally and courteously with clients, visitors, attorneys, and staff.

• Operate office equipment and manage administrative tasks with confidentiality and professionalism.

Team Collaboration

• Work within a team of specialists, sharing overflow work and supporting attorneys across the team.

• Participate in team meetings, foster positive communication, and contribute to a collaborative environment.

• Utilize team software to log and manage workflow efficiently.

Minimum Requirements

• High school diploma or GED.

• 3+ years of legal administrative experience, preferably supporting attorneys.

• Excellent customer service and communication skills.

• Strong organizational skills and the ability to prioritize multiple tasks.

• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat.

• Minimum typing speed of 60 WPM.

• Ability to work independently and collaboratively.

Preferred Qualifications

• Associate degree.

• 3+ years of experience with a focus in Private Wealth.

• Transcription experience.

• 1+ years of high-level executive assistant experience.

• Experience managing complex and busy calendars.

• Strong skills in process and information management.

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