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Litigation Legal Assistant

Overview
A well-established law firm in Chicago seeks a Litigation Legal Assistant to support attorneys and legal professionals in a fast-paced litigation practice. This role requires strong administrative skills, sound judgment, attention to detail, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

Primary Responsibilities

• Provide comprehensive administrative support to litigation attorneys and paralegals; assist other practice groups as needed

• Serve as a professional point of contact for clients, court personnel, and internal staff via phone, email, and in person

• Coordinate meetings, conferences, and scheduling arrangements

• Prepare, format, edit, and proofread correspondence, memoranda, and legal documents

• Draft routine litigation-related documents and filings under attorney direction

• Electronically file documents with courts and maintain awareness of filing requirements and deadlines

• Monitor and track key dates and deadlines to ensure timely completion of tasks

• Manage case files, including opening, maintaining, organizing, and closing physical and electronic records

• Process invoices, expense reimbursements, and other administrative requests

• Handle incoming and outgoing mail, emails, and document distribution

• Transcribe dictated material when required

• Maintain strict confidentiality of all client and firm information

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills with the ability to prioritize effectively

• Demonstrated attention to detail and accuracy

• Knowledge of litigation procedures, court systems, and legal terminology

• Ability to review and identify pleadings and other litigation-related documents

• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel

• Experience with document management, billing, and transcription software preferred

• Clear, concise, and professional written and verbal communication skills

• Ability to exercise sound judgment, apply common sense, and follow verbal and written instructions

• Ability to work both independently and collaboratively in a deadline-driven environment

• Flexibility to work additional hours as needed to meet business demands

Education and Experience

• Five or more years of litigation legal assistant experience in a law firm or comparable legal environment

• Education beyond high school or coursework related to the legal field preferred

• Demonstrated ability to read, interpret, and work with complex legal documents, including pleadings and court filings

***Only qualified candidates will be contacted.

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