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Legal Administrative Assistant - Position Overview

Overview of Qualifications:
We are seeking a detail-oriented and professional Legal Administrative Assistant to support our legal team for a well-respected law firm located in Cleveland. Ideal candidates will possess a strong foundation in legal office operations and terminology, along with excellent communication and organizational abilities. A proactive attitude, sound judgment, and the ability to manage time efficiently are critical in this role.

Key Competencies:

• Familiarity with legal procedures and terminology

• Proficient in using legal office software and general office technology

• Strong written and verbal communication skills

• Highly organized with an eye for detail

• Ability to manage sensitive information with discretion

• Comfortable working independently and collaboratively

• Excellent interpersonal skills and a client-focused mindset

Primary Responsibilities:

• Welcome guests and direct them to appropriate team members

• Answer phone calls, manage voicemail, and respond to routine inquiries

• Assist in preparing materials for meetings, reports, and special functions

• Schedule and coordinate meetings, including virtual conferencing

• Maintain communication with clients in a professional manner

• Handle general office duties such as scanning, filing, and document preparation

• Draft, edit, and format legal correspondence and internal communications

• Organize and maintain electronic and physical client files

• Oversee outgoing mail and ensure timely correspondence

• Support the preparation and formatting of legal documents, including pleadings, contracts, and memoranda

• Maintain and update key legal documents and records

• Enter contract data into document systems and verify accuracy

• Provide event coordination support as needed

Technology Proficiency:

• Experience with document management systems such as NetDocuments

• Skilled in Microsoft Office applications: Word, Excel, Outlook, PowerPoint

• Familiarity with WordPerfect

• Time tracking software such as LeanLaw

• PDF editing tools like Adobe Acrobat Pro

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