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Paralegal - Real Estate & Corporate Transactions

Position Overview:
This role supports attorneys in managing a wide range of commercial and residential property matters. The successful candidate will be involved from the early stages of transactions through closing and post-closing follow-up. Additionally, this position supports corporate activities such as entity formation and maintenance in connection with property deals, mergers, and acquisitions.

Primary Duties:

• Work closely with legal counsel during the initial review phase of contracts, inspections, and due diligence documentation.
• Order and analyze title commitments, surveys, and underlying exception documents; communicate with title companies and surveyors to address any issues.
• Track important contractual deadlines and maintain detailed closing checklists.
• Arrange for earnest money deposits and manage the movement of funds through title agencies.
• Assist in all aspects of closing processes: draft and organize deeds, settlement statements, affidavits, and related documentation.
• Gather required certifications, tax records, zoning approvals, insurance certificates, and lien payoff information.
• Oversee post-closing tasks such as compiling binders, tracking post-closing deliverables, and maintaining accurate closing records.
• Draft letters, legal summaries, and routine correspondence.
• Prepare first drafts of agreements, amendments, lease-related documents, and estoppel certificates for attorney review.
• Assist in preparing abstracts of leases and loan documents, and review zoning and planning reports.
• Create and manage LLCs, corporations, and partnerships; maintain up-to-date entity records; request and review authority documentation.
• Draft corporate and transactional agreements, such as operating agreements, purchase agreements, and stock sale documents.
• File and track UCC financing statements and perform lien searches with summary reports.
• Submit documents for recording in jurisdictions across various states and counties.
• Assemble document exhibits and finalize document packets.
• Research real estate tax, document recording, and transfer obligations by jurisdiction.

Key Skills & Attributes:

• Exceptional attention to detail and ability to analyze complex information
• Comfortable managing multiple priorities under tight deadlines
• Can work autonomously while keeping stakeholders informed
• Strong written and verbal communication skills
• Financially literate - able to perform basic calculations and draft financial documents
• Flexible to work occasional extended hours or weekends as needed
• Technologically proficient; skilled in MS Word, Excel, and able to perform internet-based legal research

Qualifications:

• Bachelor's degree or formal paralegal training required
• Minimum of 3-5 years' experience supporting commercial real estate and corporate transactions; law firm experience preferred, though in-house roles will be considered
• Notary Public license preferred

Benefits Offered:

• Comprehensive health coverage
• Employer-contributed retirement plan (401k)
• Life and disability insurance
• Commuter benefits
• Paid time off with generous accrual policies

***Only qualified candidates will be contacted.

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