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Legal Administrative Assistant
St. Louis, MO | Hybrid Schedule (3 Days Onsite / 2 Remote)
Salary: Up to $85,000/year (based on experience)

Beacon Hill Legal is assisting a well-respected St. Louis law firm in identifying an experienced Legal Administrative Assistant to support multiple partners at this firm. This role offers a dynamic mix of administrative, organizational, and client-support responsibilities in a professional, team-oriented environment.

The ideal candidate is dependable, detail-oriented, and proactive-someone who enjoys keeping things running smoothly and takes pride in producing polished, accurate work.

Key Responsibilities

• Prepare, edit, and finalize legal documents including correspondence, memoranda, briefs, motions, and pleadings.

• Proofread all materials for grammar, accuracy, and consistency.

• Manage attorney calendars and coordinate meetings, depositions, conference calls, and events (both onsite and offsite).

• E-file documents with various courts and maintain up-to-date knowledge of filing procedures and deadlines.

• Organize and maintain electronic client files in the firm's document management system (FileSite or iManage).

• Assist with new client and matter intake, including conflict checks, engagement letters, and budget tracking.

• Review and edit pre-bills, track outstanding invoices, and assist with billing inquiries or appeals as needed.

• Enter attorney time and track work in progress and receivables.

• Communicate and follow up with clients, opposing counsel, and internal teams as necessary.

• Maintain and update contact lists, coordinate mailings, and prepare labels and correspondence.

• Track case deadlines and coordinate with attorneys and docketing staff to ensure timely filings.

• Provide support to other legal assistants and paralegals as needed across the practice group.

Qualifications

• Minimum 2 years of administrative or legal support experience in a law firm or professional services environment (litigation experience preferred).

• Associate's or Bachelor's degree preferred; Associate's degree required.

• Proficiency in Microsoft Office Suite and Adobe Acrobat.

• Experience with litigation calendaring software (Milana preferred).

• Excellent attention to detail, organization, and time management skills.

• Strong written and verbal communication abilities.

• Dependable, proactive, and able to prioritize in a fast-paced setting.

• High degree of professionalism, discretion, and confidentiality.

Additional Details

• Schedule: 37.5-hour work week; hybrid schedule (3 days in-office / 2 days remote).

• Compensation: Up to $85,000/year, commensurate with experience.

• Firm Culture: Collaborative, professional, and highly respected within the St. Louis legal community.

If you are interested in this role, please submit your updated resume for review.

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