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General Purpose

Provide comprehensive administrative support to legal professionals, including Partners, Associates, and Paralegals, ensuring efficiency in daily operations and case management.

Key Responsibilities

• Prepare, process, and manage legal correspondence and documents such as subpoenas, contracts, summonses, appeals, warrants, and motions.

• Organize and coordinate legal meetings, including client interviews, hearings, and depositions.

• Maintain schedules and calendars, including court diaries.

• Take, transcribe, and distribute meeting and interview minutes.

• Prepare forms such as accident reports, courtroom requests, and client applications.

• Draft and manage client engagement letters.

• Proofread and edit legal documents for accuracy and clarity.

• Establish and maintain databases and filing systems (electronic and physical).

• Document and track client matters and case details.

• Handle incoming mail and calls for assigned legal professionals.

• Review, edit, transfer, and post time entries for legal professionals.

• Assist with travel arrangements and expense reimbursement processing.

• Manage professional memberships and affiliations (e.g., NACUA, COSA, ELA).

• Facilitate legal and government electronic filings.

• Communicate effectively via verbal and written correspondence to answer inquiries and provide case updates.

• Coordinate the delivery of legal documents to clients, witnesses, and court officials.

• Conduct legal research and compile case-relevant information.

• Arrange hearing dates, schedule court reporters, and handle court and tribunal communications.

• File motions and follow up on pending court cases.

• Coordinate courier and external service requests.

• Assist with billing and financial transactions.

• Implement and maintain office systems for improved efficiency.

• Collaborate with other legal administrative professionals for coverage, phones, and special projects.

• Provide support for seminar presentations, event setup, and registration.

• Perform other administrative duties as assigned.

Education and Experience Requirements

• Relevant training or qualification in legal administration.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Publisher) and shared/cloud-based file management.

• Preferred experience with iManage Document Management software, Logikcull eDiscovery software, and PowerPDF.

• Strong knowledge of legal procedures and terminology.

• Familiarity with local, state, and federal filing rules.

• Excellent spelling, grammar, punctuation, and English language skills.

• Strong typing and data entry abilities.

Key Competencies

• Professionalism and positive attitude.

• Strong technical proficiency and adaptability to new software.

• Excellent verbal and written communication skills.

• High attention to detail and accuracy.

• Confidentiality and discretion in handling sensitive legal matters.

• Strong organizational and planning abilities.

• Integrity and mature judgment in decision-making.

• Outstanding client service orientation with a solution-focused approach.

• Initiative, reliability, and ability to perform under pressure.

This role requires a dedicated and detail-oriented individual who thrives in a fast-paced legal environment, providing critical support to attorneys and legal teams.

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