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A respected nationwide defense firm is seeking a detail‑oriented Legal Administrative Assistant for a full‑time, onsite contract role covering a medical leave. This position supports attorneys and legal staff with a wide range of administrative, document, and workflow management tasks. The ideal candidate thrives in a fast‑paced environment, maintains professionalism under pressure, and demonstrates strong teamwork and communication skills.

Key Responsibilities

Document & Administrative Support

• Type, transcribe, proofread, and revise legal documents and correspondence.
• Save, profile, and organize pleadings and other materials within the firm's document management system.
• Create and maintain notebooks, case files, and large mailings.
• Provide onsite support including mailing, copying, printing, and scanning.
• Operate office equipment such as PCs, printers, phones, copiers, fax machines, and typewriters.

Scheduling, Travel & Expense Coordination

• Arrange meetings and coordinate travel logistics.
• Prepare detailed travel itineraries.
• Complete expense reports, reimbursement requests, and Chrome River submissions.

Billing & Timekeeping

• Enter billable time for attorneys.
• Revise time entries and prebills as needed.

Team Collaboration & Workflow Management

• Participate actively in team meetings to discuss workload and project updates.
• Communicate effectively with attorneys, staff, and firm personnel.
• Share information and training tips to support team efficiency.
• Update project logs with pending and completed tasks.

Professionalism & Confidentiality

• Maintain confidentiality in all business matters.
• Stay calm and effective under pressure.
• Perform additional duties as assigned.

Qualifications

• Prior legal administrative or litigation support experience preferred.
• Strong typing, proofreading, and document formatting skills.
• Familiarity with document management systems and billing/time entry software.
• Experience with Chrome River is a plus.
• Excellent organizational skills and attention to detail.
• Ability to work fully onsite and manage competing priorities.

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