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Beacon Hill Legal's client, a law firm located in Lower Manhattan, is seeking a Legal Secretary for a contract coverage with the potential for conversion to full-time. Candidates must have experience drafting ToC/ToA and have 5+ years of experience as a legal secretary at a law firm. The candidate hired must commute to their office in Lower Manhattan 5x a week and be available to work overtime as needed.

Job Duties and Responsibilities

• Prepare, edit, and format documents such as letters, memos, forms, etc.
• Generate Table of Contents, Table of Authorities, and other components of litigation papers
• Prepare New Case Memos and Engagement Letters
• Manage and enter attorney time into the Firm's billing system
• Prepare and submit attorney expense reports to the Accounting Department
• Maintain, file, and organize client files in the Firm's Document Management System
• Format and edit PowerPoint presentations
• Perform other administrative duties, such as arranging meetings and conference rooms, making reservations and travel arrangements, ordering meals, making copies, etc.
• Provide vacation/absence coverage for other Secretaries as needed

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• Candidate must have 5+ years of law firm experience
• Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe
• Prior experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred
• Ability to work overtime as needed

Interested candidates should send a Word version of their resume for consideration. All relevant work experience should be listed on resume submissions.

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