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Payroll Specialist Job Description

Position Summary:
The Payroll Specialist is responsible for processing payroll accurately and on time, maintaining payroll records, and ensuring compliance with federal, state, and local payroll, wage, and hour laws. This role works closely with HR, finance, and external vendors to ensure seamless payroll operations.

Key Responsibilities:

• Process weekly, bi-weekly, or semi-monthly payroll for all employees in accordance with company policies and applicable laws

• Ensure accurate calculation of wages, deductions, benefits, bonuses, and taxes

• Maintain and update payroll records including new hires, terminations, promotions, and changes in pay

• Prepare and submit payroll tax filings and ensure compliance with all payroll-related regulations

• Reconcile payroll reports and resolve discrepancies in a timely manner

• Collaborate with HR and Accounting teams on benefits, time tracking, and payroll funding

• Provide timely and accurate payroll reports for internal and external audits

• Respond to employee inquiries regarding payroll, deductions, and pay discrepancies

• Maintain confidentiality of employee information and payroll data at all times

Qualifications:

• Associate or Bachelor's degree in Accounting, Finance, or a related field (preferred)

• 2+ years of payroll processing experience

• Knowledge of payroll software (e.g., ADP, Paychex, Paycom, QuickBooks, or similar)

• Strong understanding of federal and state wage and hour laws

• Excellent attention to detail and organizational skills

• Proficiency in Microsoft Excel and data analysis

• Strong communication and problem-solving abilities

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