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Position Summary:
The Billing Specialist is responsible for preparing, reviewing, and finalizing client invoices in accordance with attorney instructions and client billing guidelines. This role ensures accurate time entry, billing compliance, and prompt submission of invoices while collaborating with attorneys, clients, and accounting staff to resolve billing issues.

Key Responsibilities:

• Prepare and edit pre-bills, finalize invoices, and submit to clients in accordance with billing guidelines and deadlines

• Collaborate with attorneys to ensure accurate time entry, billing rates, and client-specific requirements

• Monitor e-billing systems (e.g., CounselLink, Legal Tracker, Tymetrix) for invoice submission, status updates, and rejections

• Research and resolve billing discrepancies or rejected invoices in a timely manner

• Maintain accurate billing records and client account information

• Process billing adjustments, write-offs, and credit memos as needed

• Ensure compliance with client contracts, billing policies, and law firm standards

• Respond to internal and external inquiries regarding billing and accounts

• Assist with month-end close and reporting tasks as required

Qualifications:

• High school diploma required; Associate or Bachelor's degree in Accounting, Finance, or related field preferred

• 2+ years of billing experience, preferably in a law firm or professional services environment

• Familiarity with legal billing systems (e.g., Aderant, Elite, ProLaw, or similar) and e-billing platforms

• Strong understanding of legal terminology and client billing requirements

• Exceptional attention to detail, accuracy, and organizational skills

• Proficient in Microsoft Excel and billing software

• Ability to handle confidential information with discretion

• Excellent communication and interpersonal skills

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