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Position Overview
We are seeking a detail-oriented and reliable AP Specialist to manage the company's accounts payable and accounts receivable functions. This role is responsible for ensuring the accuracy and timeliness of vendor payments, customer billing, collections, and reconciliations. The AP/AR Specialist will collaborate closely with Finance, Accounting, and Operations teams to support smooth financial operations and maintain strong relationships with vendors and clients.

Key Responsibilities

Accounts Payable (AP):

• Process vendor invoices, purchase orders, and expense reports in a timely and accurate manner.

• Verify proper approvals, coding, and supporting documentation.

• Schedule and process payments via check, ACH, and wire transfer.

• Reconcile vendor statements and resolve discrepancies promptly.

• Maintain vendor files and ensure compliance with W-9/1099 reporting requirements.

• General Duties:

• Assist with month-end journal entries and financial reporting.

• Support audits by preparing schedules and documentation.

• Partner with internal teams to streamline AP/AR processes and improve efficiency.

• Provide excellent customer service to vendors and clients while ensuring compliance with company policies.

Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or related field preferred.

• 2+ years of AP/AR or general accounting experience.

• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle, Sage, or similar).

• Strong knowledge of Excel (VLOOKUP, PivotTables) and Microsoft Office Suite.

• High attention to detail and accuracy with strong organizational skills.

• Ability to manage multiple priorities and meet deadlines.

• Strong communication and problem-solving abilities.

Preferred Skills

• Experience in a multi-entity or high-volume AP/AR environment.

• Knowledge of GAAP and month-end close procedures.

• Familiarity with expense reporting systems (e.g., Concur, Expensify).

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