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Overview:
The Accounts Payable and Business Support Specialist will be responsible for managing all aspects of vendor billing and payment processes while ensuring accuracy, compliance, and timeliness. This role will focus heavily on accounts payable functions, including invoice review, validation, and entry, corporate credit card processing, and vendor account reconciliation. In addition, the position will provide administrative support to business operations through reporting, client data management, and cross-departmental coordination. This position will be 100% on site and temporary.

Key Responsibilities:

• Receive, review, and process vendor invoices, ensuring accuracy and proper documentation before entry into the accounting system.

• Validate billing details against purchase orders, contracts, and company records; resolve discrepancies with vendors or internal teams.

• Monitor and maintain vendor files, including W-9 forms, tax-exemption documentation, and other compliance requirements.

• Process and reconcile employee corporate card transactions by collecting receipts, uploading documentation, and verifying adherence to company policies.

• Research and resolve vendor inquiries, statements, and account discrepancies.

• Assist with accounts payable reporting and provide support during monthly close processes.

• Maintain organized accounts payable records in compliance with company policies and accounting standards.

• Support business operations by reviewing service-related invoices and contracts, ensuring consistency with agreements and accurate client billing information.

• Generate and validate reports to support financial and operational teams.

• Provide responsive communication to vendors, customers, and internal stakeholders regarding accounts payable matters.

Qualifications:

• 2+ years of experience in accounts payable or a related accounting role.

• Strong attention to detail and accuracy in processing financial data.

• Knowledge of standard accounting practices and invoice workflows.

• Proficiency with accounting software and Microsoft Excel.

• Strong communication and problem-solving skills.

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