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The Payroll Supervisor / Manager oversees the end-to-end payroll function, ensuring accurate, timely, and compliant payroll processing for all employees. This role manages payroll staff, maintains compliance with federal, state, and local regulations, and partners with HR, Finance, and external vendors to support efficient payroll operations.

Key Responsibilities

Payroll Operations

• Manage full-cycle payroll processing for hourly and salaried employees on weekly, bi-weekly, or semi-monthly schedules

• Ensure accurate processing of wages, bonuses, commissions, overtime, shift differentials, and retro pay

• Oversee payroll for multi-state and/or multi-entity environments

• Review and approve payroll registers prior to submission

• Ensure timely processing of tax withholdings, garnishments, benefits deductions, and year-end reporting (W-2s, W-3s)

Compliance & Controls

• Ensure compliance with federal, state, and local payroll laws and regulations

• Maintain SOX and internal control standards related to payroll (if applicable)

• Manage audits, including internal, external, and government payroll audits

• Monitor changes in payroll legislation and implement necessary updates

Leadership & Supervision

• Supervise, train, and develop payroll staff

• Establish workload priorities and ensure deadlines are consistently met

• Create and maintain payroll procedures and documentation

• Provide guidance on complex payroll issues and escalations

Systems & Process Improvement

• Manage payroll systems and vendor relationships (e.g., ADP, Workday, UKG, Paychex, Ceridian)

• Partner with HRIS, Benefits, and Finance teams on system integrations and data integrity

• Drive process improvements, automation, and efficiency initiatives

• Support payroll system implementations or upgrades

Reporting & Reconciliation

• Reconcile payroll accounts to the general ledger

• Prepare payroll-related reports for Finance and leadership

• Support month-end and year-end close activities

• Analyze payroll data for trends, variances, and accuracy

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Human Resources, or related field (preferred)

• 5+ years of payroll experience, including supervisory or management responsibility

• Strong knowledge of payroll laws, tax regulations, and compliance requirements

• Experience with multi-state payroll and complex pay structures

• Proficiency in payroll systems and Microsoft Excel

• Strong leadership, organizational, and communication skills

• High attention to detail and confidentiality

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