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The Accounts Payable Specialist is responsible for accurately processing, reviewing, and reconciling vendor invoices and payments while ensuring compliance with company policies and internal controls. This role supports timely financial close activities and maintains positive vendor relationships.

Key Responsibilities

Invoice Processing

• Process high-volume vendor invoices in a timely and accurate manner

• Perform two- and three-way matching of invoices, purchase orders, and receiving documents

• Verify invoice coding, approvals, and compliance with company policies

• Research and resolve invoice discrepancies and pricing issues

Payments & Vendor Management

• Prepare and process payment runs (ACH, wire, check)

• Reconcile vendor statements and resolve outstanding balances

• Respond to vendor inquiries regarding payment status and discrepancies

• Maintain vendor master data, including payment terms and tax documentation (W-9s)

Reconciliation & Close Support

• Maintain accurate accounts payable aging reports

• Reconcile AP subledger to the general ledger

• Assist with month-end and year-end close activities

• Support internal and external audits by providing AP documentation

Systems & Process Improvement

• Utilize accounting systems and AP automation tools to improve efficiency

• Identify opportunities for process improvements and standardization

Qualifications & Skills

• Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred)

• 2-5 years of accounts payable or related accounting experience

• Strong understanding of AP processes and invoice matching

• Experience with ERP systems

• Proficiency in Microsoft Excel

• High attention to detail and accuracy

• Strong organizational and communication skills

Preferred Qualifications

• Experience in high-volume or shared services environments

• PO-based AP experience

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