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Position Summary
The Senior Payroll Specialist is responsible for independently managing complex, end-to-end payroll processes while ensuring accuracy, compliance, and timely execution. This role serves as a subject matter expert for payroll operations, supports audits and reporting, and partners closely with HR and Finance to resolve escalated payroll issues.

Key Responsibilities

Payroll Processing & Accuracy

• Process full-cycle payroll for hourly and salaried employees across multiple pay groups

• Handle complex payroll elements including bonuses, commissions, equity, retro pay, and off-cycle payments

• Review and validate payroll registers prior to final submission

• Resolve payroll discrepancies, adjustments, and employee inquiries with minimal supervision

• Maintain payroll calendars and ensure all deadlines are met

Compliance & Regulatory Oversight

• Ensure compliance with federal, state, and local payroll laws and regulations

• Manage garnishments, tax levies, child support orders, and benefits deductions

• Support payroll tax filings, amendments, and year-end activities (W-2s, W-3s)

• Stay current on payroll legislation and recommend process updates as needed

Reconciliation & Reporting

• Reconcile payroll reports to the general ledger

• Assist with month-end and year-end close activities

• Prepare payroll reports for Finance, HR, and leadership

• Support internal and external audits by providing documentation and explanations

Systems & Process Improvement

• Serve as a payroll systems expert (e.g., ADP, Workday, UKG, Ceridian, Paychex)

• Support payroll system upgrades, implementations, and testing

• Identify and implement process improvements and automation opportunities

• Ensure data integrity between payroll, HRIS, timekeeping, and benefits systems

Collaboration & Leadership

• Act as an escalation point for payroll issues and complex cases

• Provide guidance and informal mentorship to junior payroll staff

• Partner with HR, Benefits, Finance, and IT on payroll-related initiatives

• Assist in developing payroll policies, procedures, and documentation

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Human Resources, or related field (preferred)

• 4-7+ years of progressive payroll experience

• Strong knowledge of payroll regulations, tax compliance, and wage/hour laws

• Experience processing multi-state payroll

• Advanced proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables)

• High attention to detail, discretion, and problem-solving skills

• Ability to work independently in a deadline-driven environment

Preferred Qualifications

• CPP (Certified Payroll Professional)

• Experience in SOX-controlled or public company environments

• Union payroll or complex pay structures

• Multi-entity or global payroll exposure

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