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Position Overview

The Senior Legal Billing Specialist is responsible for managing all aspects of client billing for assigned attorneys, matters, and tasks, ensuring accuracy, timeliness, and compliance with firm and client guidelines. This role requires deep knowledge of legal billing processes, e-billing platforms, and complex rate structures. The ideal candidate will partner closely with attorneys, assistants, and clients to deliver exceptional billing services while maintaining the integrity of the firm's financial systems.

Key Responsibilities

• Manage monthly billing cycles for assigned clients, tasks, and matters, ensuring invoices are accurate and compliant with client billing guidelines

• Review and edit pre-bills based on attorney feedback and client-specific requirements, including task codes, block billing, and alternative fee arrangements

• Review matter setup to confirm alignment with client rate agreements and outside counsel guidelines

• Maintain detailed billing instructions and ensure accuracy of client and matter setup in the billing system

• Submit invoices through various e-billing platforms using LEGAL software and monitor successful acceptance; promptly resolve rejections and appeals as needed

• Track and report billing reductions, write-offs, and carry-forwards; escalate significant issues when necessary

• Partner with the Accounting team and attorneys to resolve billing discrepancies and client inquiries

• Monitor budgets and assist in forecasting potential overages or deficits

• Develop and maintain billing schedules, reports, and analyses for internal and client use

• Assist with special billing projects, process improvement initiatives, and training as needed

Key Qualifications

• Associate or bachelor's degree preferred in Accounting, Finance, Business, or a related field

• Minimum of 4 years of legal billing experience

• Proficiency in LEGAL software

• Strong e-billing background with hands-on experience across multiple vendor platforms

• Strong understanding of outside counsel guidelines, complex rate structures, and alternative billing arrangements

• High attention to detail, accuracy, and organizational skills

• Excellent verbal and written communication skills; ability to interact professionally with partners, clients, and staff

• Proactive and service-oriented mindset with the ability to manage multiple priorities

• Strong analytical and mathematical aptitude

• Proficiency in Microsoft Word, Excel, Outlook, and PDF tools

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