{"id":124358,"date":"2026-04-14T19:30:09","date_gmt":"2026-04-14T19:30:09","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1454832ny-temp_1776195008-executive-administrative-assistant-new-york-new-york\/"},"modified":"2026-04-14T23:22:29","modified_gmt":"2026-04-14T23:22:29","slug":"a1454832ny-temp_1776195008-executive-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1454832ny-temp_1776195008-executive-administrative-assistant-new-york-new-york\/","title":{"rendered":"Executive Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1454832NY-Temp_1776195008\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, a well known beauty brand, is seeking a Temporary Executive Administrative Assistant II candidate for a 3 month assignment in their Hudson Yards office. This role requires 5 days on site with a total of 40 hours a week. The assignment will start on April 13th and will continue through July 12th. This opportunity pays up to $39.86\/hr.<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<p>Support the CDMO with administrative tasks, including;<\/p>\n<ul>\n<li>Complex and fast-changing calendar management for internal and external meetings<\/li>\n<li>Serve as the primary point of contact for the CDMO leadcom<\/li>\n<li>Assist with organizational and business functions of the department as needed, including drafting correspondence, drafting memos, drafting agenda, drafting presentation decks, tracking precedent, and setting project milestones and\/or communications<\/li>\n<li>Liaise with internal executives, teams, as well as external media partners to establish seamless communication, working across multiple time zones and partners.<\/li>\n<li>Manage travel arrangements (including global travel) and expense reports and submission<\/li>\n<li>Secure office and seating with new LUSA system<\/li>\n<li>Manage the departments T&amp;E, including creating monthly pacing reports<\/li>\n<li>Anticipate the CDMO&#8217;s needs and proactively address issues and opportunities<\/li>\n<\/ul>\n<p>Logistics Management for onsite \/ remote meetings and events:<\/p>\n<ul>\n<li>Prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space, and partner with IT for use of technical systems when needed (i.e.: video conference, use of external or internal drives), manage ordering of catering, supplies and equipment.<\/li>\n<li>Manage the planning of regular team meetings, offsites, social events, division events and managing employee moral<\/li>\n<li>Advise concierge of visitors, arrange schedule for and greets visitors and escort them to appropriate area or person<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s Degree<\/li>\n<li>5+ years&#8217; previous executive assistance experience; support of c-suite executives preferred.<\/li>\n<li>Excellent proficiency in Microsoft Office (i.e., Teams, Outlook, OneDrive, Word, Excel &amp; PowerPoint) and SAP Concur.<\/li>\n<li>Strong written and oral communication skills.<\/li>\n<li>Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities<\/li>\n<li>Ability to use judgment and discretion in complete tasks with limited or no direction.<\/li>\n<li>Ability to prioritize and multi-task daily responsibilities, effectively.<\/li>\n<li>Possess a high degree of professionalism &amp; ability to handle highly confidential information.<\/li>\n<li>Takes ownership and anticipates recurring\/large meetings agendas, preparation processes (pre-reads, surveys (pre or post), easy to gather materials.<\/li>\n<li>Ability to integrate critical thinking and accuracy in organizing meetings &#8211; from schedule sequences with other meetings to cross checking attendees.<\/li>\n<li>Persistent follow-up with stakeholders to ensure materials are prepared and shared in a timely manner with meeting attendees.<\/li>\n<li>Ability to work in a challenging and fast paced environment with a strong sense of urgency.<\/li>\n<li>Confident to ask for clarification to deliver results and better prioritize.<\/li>\n<li>Strong work-ethic, can-do attitude, proactive, resourceful, efficient and forward-thinking.<\/li>\n<li>Attendance is an essential function of this position following Hybrid Flex policy<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMDM0MzMuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1454832NY-Temp_1776195008<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1454832NY-Temp_1776195008\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.03433.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":{"0":"post-124358","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-full-time","8":"job-type-temporary-contract"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive Administrative Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Executive Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive Administrative Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1454832ny-temp_1776195008-executive-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive Administrative Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Executive Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Executive Administrative Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1454832ny-temp_1776195008-executive-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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