{"id":124833,"date":"2026-04-23T17:32:46","date_gmt":"2026-04-23T17:32:46","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/1455209_1776965566-administrative-assistant-palo-alto-california\/"},"modified":"2026-04-23T20:53:45","modified_gmt":"2026-04-23T20:53:45","slug":"1455209_1776965566-administrative-assistant-palo-alto-california","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/1455209_1776965566-administrative-assistant-palo-alto-california\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1455209_1776965566\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p><strong>ABOUT THE ROLE<\/strong> We&#8217;re looking for a highly organized, proactive Administrative Assistant to support the Administrative Director and the Palo Alto administrative team. This role is ideal for someone who thrives in a fast\u2011moving environment, communicates clearly, and enjoys keeping operations running smoothly.<\/p>\n<p><strong>WHAT YOU&#8217;LL DO<\/strong><\/p>\n<ul>\n<li>\n<p>Serve as the first point of contact for incoming calls and correspondence, responding or routing as needed.<\/p>\n<\/li>\n<li>\n<p>Coordinate conference calls and maintain well\u2011structured filing systems.<\/p>\n<\/li>\n<li>\n<p>Manage timesheets, vacation requests, and absence tracking in PeopleSoft.<\/p>\n<\/li>\n<li>\n<p>Support scheduling of vacation coverage and process overtime and gym reimbursement submissions.<\/p>\n<\/li>\n<li>\n<p>Contribute to team projects and take on additional responsibilities as needed.<\/p>\n<\/li>\n<li>\n<p>Protect sensitive firm and client information by following all security policies and reporting potential risks.<\/p>\n<\/li>\n<\/ul>\n<p><strong>WHAT YOU BRING<\/strong><\/p>\n<ul>\n<li>\n<p>Strong attention to detail, excellent organization, and the ability to follow through without prompting.<\/p>\n<\/li>\n<li>\n<p>Clear, professional communication skills and strong interpersonal abilities.<\/p>\n<\/li>\n<li>\n<p>Discretion and sound judgment when handling confidential information.<\/p>\n<\/li>\n<li>\n<p>Comfort working in a fast\u2011paced environment.<\/p>\n<\/li>\n<li>\n<p>Proficiency in Microsoft Office; PeopleSoft or HRIS experience is a plus.<\/p>\n<\/li>\n<\/ul>\n<p><strong>EDUCATION &amp; EXPERIENCE<\/strong> High school diploma required; bachelor&#8217;s degree preferred. Experience in a law firm or professional services environment is beneficial.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/YmVhY29uaGlsbGFzc29jaWF0ZXNzYW5mcmFuY2lzY28uODAwOTYuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">1455209_1776965566<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1455209_1776965566\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Palo Alto, California","_application":"beaconhillassociatessanfrancisco.80096.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":{"0":"post-124833","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-full-time","8":"job-type-temporary-contract"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant Palo Alto California<\/title>\n<meta name=\"description\" content=\"Administrative Assistant Palo Alto California - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in Palo Alto, California\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/1455209_1776965566-administrative-assistant-palo-alto-california\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant Palo Alto California\" \/>\n<meta property=\"og:description\" content=\"Administrative Assistant Palo Alto California - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in Palo Alto, California\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/1455209_1776965566-administrative-assistant-palo-alto-california\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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