{"id":124927,"date":"2026-04-24T18:46:58","date_gmt":"2026-04-24T18:46:58","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1455247ny-perm_1777056418-administrative-assistant-new-york-new-york\/"},"modified":"2026-04-24T23:22:15","modified_gmt":"2026-04-24T23:22:15","slug":"a1455247ny-perm_1777056418-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1455247ny-perm_1777056418-administrative-assistant-new-york-new-york\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1455247NY-Perm_1777056418\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client is seeking a proactive and detail\u2011oriented Administrative Assistant to support the Chief Business Officer and a growing Global Business Development &amp; Licensing team within a regulated, fast\u2011paced environment. This is a newly created role designed to bring structure, efficiency, and administrative leverage to a leadership team with heavy travel, invoicing, and coordination needs. The hours are 8:00am-5:00pm, with a flexible in\u2011office schedule averaging at least two days per week.<\/p>\n<p style=\"font-weight: 400;\">Key Responsibilities:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Provide administrative support to the Chief Business Officer and up to six team members<\/li>\n<li>Coordinate complex domestic and international travel, including flights, hotels, visas, and itinerary management<\/li>\n<li>Process expense reports, invoices, and reimbursements accurately and in compliance with company policies<\/li>\n<li>Assist with budget tracking, purchase order creation, invoice submission, and reconciliation with Finance and Accounts Payable<\/li>\n<li>Manage calendars and scheduling across internal teams, external agencies, and global partners<\/li>\n<li>Serve as a primary point of contact for external partners when scheduling meetings and coordinating logistics<\/li>\n<li>Coordinate visitor planning including meeting room reservations, security registration, and onsite support<\/li>\n<li>Support meetings and events by arranging catering, supplies, materials, and follow\u2011ups<\/li>\n<li>Maintain organized electronic filing systems, shared folders, and databases<\/li>\n<li>Assist with document preparation including PowerPoint presentations and internal reports<\/li>\n<li>Provide ad hoc project support and assist other administrative staff as needed<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Qualifications:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>5+ years of administrative experience, ideally in a compliance\u2011driven or regulated environment<\/li>\n<li>Strong experience coordinating international travel and managing expense workflows<\/li>\n<li>Highly organized with exceptional attention to detail and follow\u2011through<\/li>\n<li>Strong communication skills, both written and verbal<\/li>\n<li>Ability to manage multiple priorities and work independently with limited direction<\/li>\n<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)<\/li>\n<li>Experience supporting senior leadership in professional services environments preferred<\/li>\n<li>Conversational Japanese a plus but not required<\/li>\n<li>Bachelor&#8217;s degree preferred; not required<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Compensation\/Benefits:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Up to $70K-$80K base salary + discretionary bonus<\/li>\n<li>Generous PTO package<\/li>\n<li>Medical, dental, and vision coverage through Aetna (multiple plans available)<\/li>\n<li>401(k) with employer match<\/li>\n<li>Hybrid schedule with flexible in-office days<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNDQ5NzAuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1455247NY-Perm_1777056418<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1455247NY-Perm_1777056418\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.44970.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":{"0":"post-124927","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-direct-permanent","8":"job-type-full-time"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant New York New York<\/title>\n<meta name=\"description\" content=\"Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1455247ny-perm_1777056418-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant New York New York\" \/>\n<meta property=\"og:description\" content=\"Administrative Assistant New York New York - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1455247ny-perm_1777056418-administrative-assistant-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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