{"id":125021,"date":"2026-04-28T13:24:25","date_gmt":"2026-04-28T13:24:25","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1456528ny-temp_1777382665-office-coordinator-new-york-new-york\/"},"modified":"2026-05-05T23:19:47","modified_gmt":"2026-05-05T23:19:47","slug":"a1456528ny-temp_1777382665-office-coordinator-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1456528ny-temp_1777382665-office-coordinator-new-york-new-york\/","title":{"rendered":"Office Coordinator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1456528NY-Temp_1777382665\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, a privately held global developer, owner, and operator of energy infrastructure assets based in Midtown East, Manhattan, is seeking to hire a Long Term Temporary Office Coordinator to play a key role in supporting daily office operations while providing administrative and logistical support to a team of Executive Assistants. <\/p>\n<p data-start=\"2489\" data-end=\"2527\">This position helps ensure seamless coordination across executive support functions, maintains organized office processes, and serves as a central point of contact for office-related needs. The Office Coordinator contributes to a professional, efficient, and well-run workplace by anticipating needs, managing priorities, and enabling Executive Assistants and leadership to operate effectively.<\/p>\n<p data-start=\"2489\" data-end=\"2527\">Requiring 5 days on-site from the hours of 8\/8:15-5:30\/6pm, there are paid overtime opportunities and a general flexibility needed. <\/p>\n<p data-start=\"2489\" data-end=\"2527\"><strong><span style=\"text-decoration: underline;\">KEY RESPONSIBILITIES \/ ESSENTIAL FUNCTIONS:<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Office Operations &amp; Facilities Management<\/span><\/strong><\/p>\n<ul>\n<li>Ensure the office is fully prepared and operational at the start of each day, including setting up conference rooms and maintaining shared spaces such as the in-office shower and changing areas.<\/li>\n<li>Oversee day-to-day office operations and procedures to maintain a clean, organized, and efficient workspace.<\/li>\n<li>Manage regular restocking of office supplies and kitchen items (e.g., snacks, beverages), maintain dishware (including dishwasher management), and ensure restrooms are fully stocked and in good condition.<\/li>\n<li>Maintain a safe, secure, and welcoming work environment for employees and visitors at all times.<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">Vendor &amp; Building Management<\/span><\/strong><\/p>\n<ul>\n<li>Develop and maintain strong relationships with building management, vendors, and external service providers.<\/li>\n<li>Coordinate with contractors, landlords, and real estate agents in partnership with the CFO and Special Projects Manager.<\/li>\n<li>Support office space planning and infrastructure needs, including office moves, workstation changes, and expansions. <\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">Administrative &amp; Financial Support<\/span><\/strong><\/p>\n<ul>\n<li>Process and submit expense reports through Concur for the CEO, Executive Assistant, and investment team.<\/li>\n<li>Track and submit office-related expenses in a timely and accurate manner.<\/li>\n<li>Prepare, manage, and organize correspondence, documents, and meeting materials.<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">Executive &amp; Team Support<\/span><\/strong><\/p>\n<ul>\n<li>Provide direct support to the CEO, including handling occasional errands and time-sensitive business or personal tasks.<\/li>\n<li>Support visitors by greeting guests and ensuring high-quality in-office experience.<\/li>\n<li>Manage incoming and outgoing mail, deliveries, shipping, and courier coordination.<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">Events &amp; Culture<\/span><\/strong><\/p>\n<ul>\n<li>Lead the planning and execution of in-office events, including weekly team lunches, catering coordination, and corporate dinners.<\/li>\n<li>Partner with the Special Projects Manager on large-scale corporate events such as offsites, conferences, and investor events.<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">REQUIRED QUALIFICATIONS<\/span><\/strong><\/p>\n<ul>\n<li>High School Diploma or GED (Required)<\/li>\n<li>Associates or Bachelor&#8217;s Degree (Preferred)<\/li>\n<li>1-3+ years of relevant experience in customer service or administrative support.<\/li>\n<\/ul>\n<p><strong>KNOWLEDGE, SKILLS AND ABILITIES:<\/strong><\/p>\n<ul>\n<li>Understanding of general office operations, administrative procedures, and facilities coordination<\/li>\n<li>Familiarity with expense management processes and tools such as Concur<\/li>\n<li>Basic knowledge of vendor management, workplace safety standards, and office services coordination<\/li>\n<li>Proficiency in standard business software, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)<\/li>\n<li>Strong organizational and time management skills with the ability to prioritize multiple tasks effectively<\/li>\n<li>Excellent verbal and written communication skills with a professional and service-oriented approach<\/li>\n<li>High attention to detail and ability to maintain accuracy in administrative and financial tasks<\/li>\n<li>Problem-solving skills with the ability to anticipate needs and address issues proactively<\/li>\n<li>Strong interpersonal skills and ability to build relationships with employees, vendors, and leadership<\/li>\n<li> Event coordination and logistics management skills for meetings, lunches, and corporate events<\/li>\n<\/ul>\n<p><strong>PHYSICAL REQUIREMENTS:<\/strong><\/p>\n<ul>\n<li>Ability to perform a combination of sedentary and active tasks, including sitting, standing, walking, lifting and carrying items up to 25-30 pounds, and performing routine office and manual duties (e.g., setting up spaces, restocking supplies), with sufficient mobility, manual dexterity, and communication ability to effectively support daily office operations.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMzg3OTguMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1456528NY-Temp_1777382665<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1456528NY-Temp_1777382665\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.38798.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,549],"job-types":[2,16],"class_list":{"0":"post-125021","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-full-time","8":"job-type-temporary-contract"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Coordinator New York New York<\/title>\n<meta name=\"description\" content=\"Office Coordinator New York New York - Apply with Beacon Hill Staffing Services for this Office Coordinator job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1456528ny-temp_1777382665-office-coordinator-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Coordinator New York New York\" \/>\n<meta property=\"og:description\" content=\"Office Coordinator New York New York - Apply with Beacon Hill Staffing Services for this Office Coordinator job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1456528ny-temp_1777382665-office-coordinator-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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