{"id":125961,"date":"2026-05-13T12:13:23","date_gmt":"2026-05-13T12:13:23","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1438774clt_1778674403-hvac-office-manager-charlotte-north-carolina\/"},"modified":"2026-05-13T13:15:05","modified_gmt":"2026-05-13T13:15:05","slug":"a1438774clt_1778674403-hvac-office-manager-charlotte-north-carolina","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1438774clt_1778674403-hvac-office-manager-charlotte-north-carolina\/","title":{"rendered":"HVAC Office Manager"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1438774CLT_1778674403\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"text-align: center;\">HVAC Office Manager<\/p>\n<p style=\"text-align: center;\">Fully onsite <\/p>\n<p style=\"font-weight: 400;\"><strong>Position Overview<\/strong><\/p>\n<p style=\"font-weight: 400;\">This is a hands-on, on-site role that requires strong organization, accuracy, and the ability to multitask in a fast-moving service environment. The Office Administration Manager will manage important accounting tasks within QuickBooks Desktop, handle regular batching from ServiceTitan, support select on-site onboarding functions, and oversee general administrative duties. This is a hands-on, on-site role that requires strong organization, accuracy, and the ability to multitask in a fast-moving service environment.<\/p>\n<p style=\"font-weight: 400;\"><strong>Key Responsibilities<\/strong><\/p>\n<p style=\"font-weight: 400;\">Human Resources &amp; Employee Support<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Coordinate the on-site portions of employee onboarding and offboarding, including:<\/li>\n<ul>\n<li>Setting up and distributing key fobs, badges, and uniforms.<\/li>\n<li>Collecting in-person paperwork.<\/li>\n<li>Assisting new employees with office setup and physical resources.<\/li>\n<\/ul>\n<li>Collaborate with the remote HR\/onboarding team to ensure a seamless onboarding\/offboarding experience.<\/li>\n<li>Support 401(k) plan administration, including communication with the TPA.<\/li>\n<li>Maintain accurate and compliant personnel files and HR documentation stored on-site.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Office Administration<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Serve as a central administrative resource for daily office operations.<\/li>\n<li>Maintain well-organized digital and physical filing systems.<\/li>\n<li>Assist leadership and operations teams with administrative tasks and documentation needs.<\/li>\n<li>Facilitate clear communication flow between field technicians, office personnel, and management.<\/li>\n<li>Provide general support to ensure a smooth and efficient office environment.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Accounting &amp; Financial Support<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Set up all new HVAC and electrical install projects in QuickBooks Desktop, including job costing and proper project structure.<\/li>\n<li>Support and maintain inventory accuracy, including adjustments and reconciliation in QuickBooks Desktop.<\/li>\n<li>Manage regular batching from ServiceTitan to QuickBooks Desktop, ensuring clean, timely, and accurate financial transfers.<\/li>\n<li>Review and approve final payroll in ADP (working alongside the payroll administrator).<\/li>\n<li>Process occasional customer refunds with complete documentation.<\/li>\n<li>Receive, organize, and route all incoming mail, invoices, bills, and financial documents.<\/li>\n<li>File all Sales &amp; Use Tax submissions.<\/li>\n<li>Assist with compiling documents, reconciling internal records, and supporting the outside CFO team.<\/li>\n<li>Prepare and submit property tax payments and manage tag renewals for all company vehicles.<\/li>\n<li>Provide the external CFO team with internal reports, records, and documentation as needed.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Qualifications<\/strong><\/p>\n<p style=\"font-weight: 400;\">Required:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Strong administrative experience, working with employees, MS Office<\/li>\n<li>Strong, hands-on experience with QuickBooks Desktop (not just Online).<\/li>\n<li>Experience batching or syncing financial data between ServiceTitan and QuickBooks Desktop.<\/li>\n<li>3+ years of accounting or bookkeeping experience.<\/li>\n<li>Experience using ADP or similar payroll systems.<\/li>\n<li>Excellent attention to detail, organization, and follow-through.<\/li>\n<li>Ability to manage sensitive information with confidentiality.<\/li>\n<li>Strong communication and problem-solving skills.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Preferred:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Daily operational experience with ServiceTitan (billing, invoicing, reporting, job management, or inventory).<\/li>\n<li>HR administrative experience, particularly with in-person onboarding tasks.<\/li>\n<li>Experience supporting inventory processes in a trades or service-based business.<\/li>\n<li>Understanding of 401(k) administration and working with TPAs.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2x0YXQuODgzNzMuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1438774CLT_1778674403<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1438774CLT_1778674403\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Charlotte, North Carolina","_application":"cltat.88373.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing 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