{"id":125985,"date":"2026-05-13T14:58:51","date_gmt":"2026-05-13T14:58:51","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1458958ny-perm_1778684331-administrative-assistant-new-york-new-york\/"},"modified":"2026-05-13T15:49:38","modified_gmt":"2026-05-13T15:49:38","slug":"a1458958ny-perm_1778684331-administrative-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1458958ny-perm_1778684331-administrative-assistant-new-york-new-york\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1458958NY-Perm_1778684331\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client is seeking a highly organized, tech\u2011savvy Administrative Assistant to support day\u2011to\u2011day operations within a fast\u2011growing, tech firm. This is an operations\u2011forward support, ideal for someone who enjoys process, coordination, and being a true multiplier for a deal team. Hours are approximately 10:00am-5:00pm with flexibility, and the role follows a hybrid schedule with three days onsite and two days remote.<\/p>\n<p style=\"font-weight: 400;\">Key Responsibilities:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Support the deal team with administrative and operational coordination throughout active transactions<\/li>\n<li>Coordinate buyer outreach workflows, tracking responses and maintaining accurate prospect lists<\/li>\n<li>Schedule meetings and calls between sellers, buyers, and management teams across time zones<\/li>\n<li>Drive follow\u2011ups on due diligence items with buyers, sellers, lenders, and legal partners<\/li>\n<li>Maintain and organize virtual data rooms, including document uploads, naming conventions, and permissions<\/li>\n<li>Track milestones, action items, and next steps across multiple active deals<\/li>\n<li>Prepare and distribute NDAs, marketing materials, and transaction documents<\/li>\n<li>Support onboarding logistics for new hires, including equipment and system access<\/li>\n<li>Assist with internal events, offsites, and culture\u2011building initiatives<\/li>\n<li>Manage travel arrangements for the team as needed<\/li>\n<li>Provide general administrative support and assist with ad hoc operational projects<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Qualifications:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>2+ years of administrative, operations, or support experience in a professional environment<\/li>\n<li>Strong attention to detail with the ability to manage multiple moving parts simultaneously<\/li>\n<li>Highly tech\u2011forward and comfortable learning new platforms and tools quickly<\/li>\n<li>Proactive, ownership\u2011driven mindset with the ability to work independently<\/li>\n<li>Strong written and verbal communication skills, particularly in client\u2011facing correspondence<\/li>\n<li>High level of discretion when handling confidential information<\/li>\n<li>Proficiency in Google Workspace and Microsoft Office<\/li>\n<li>Experience with data rooms, CRM systems, or deal\/project management tools a plus<\/li>\n<li>Bachelor&#8217;s degree required<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Compensation\/Benefits:<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Up to $90K base salary + discretionary bonus<\/li>\n<li>Medical, dental, and vision benefits (low employee cost)<\/li>\n<li>PTO package<\/li>\n<li>Collaborative startup environment with meaningful responsibility and exposure<\/li>\n<li>Opportunity to join a growing, tech\u2011driven firm at an early stage<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMjY0NDAuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1458958NY-Perm_1778684331<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1458958NY-Perm_1778684331\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.26440.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":{"0":"post-125985","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-direct-permanent","8":"job-type-full-time"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - 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