{"id":126254,"date":"2026-05-18T20:31:09","date_gmt":"2026-05-18T20:31:09","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/"},"modified":"2026-05-18T21:48:22","modified_gmt":"2026-05-18T21:48:22","slug":"1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/","title":{"rendered":"Administrative Support Assistant\/Office Services Coordinator"},"content":{"rendered":"

To Apply for this Job Click Here<\/a><\/strong><\/h4>\n

Administrative Support Assistant \/ Office Services<\/strong><\/p>\n<\/p>\n

Position Summary<\/strong><\/p>\n<\/p>\n

The Administrative Support Assistant \/ Office Services role in our Miami office is multi-functional and designed to support the operational needs of the firm. This position combines administrative support, office services, and front desk coverage. The ideal candidate is professional, dependable, and adaptable, with strong organizational and communication skills as well as the ability to multi-task and prioritize assignments.<\/p>\n<\/p>\n

Key Responsibilities<\/strong><\/p>\n<\/p>\n

Administrative Support<\/strong><\/p>\n<\/p>\n

Provide overflow secretarial support to attorneys and Legal Administrative Assistants. Edit, format, and proofread correspondence, memos, reports, and legal documents. Maintain calendars, schedule meetings, and arrange travel.<\/p>\n<\/p>\n

Enter attorney time for billing and assist with monthly billing processes. Handle expense reimbursements, check requests, and invoice processing. Maintain and retrieve client files (electronic and hard copy).<\/p>\n<\/p>\n

Collaborate across teams.<\/p>\n<\/p>\n

Office Services<\/strong><\/p>\n<\/p>\n

Perform general clerical tasks including copying, scanning, faxing, and filing. Prepare courier packages.<\/p>\n<\/p>\n

Distribute mail and manage supply inventory.<\/p>\n

Manage hospitality functions such as meeting setup and refreshments.<\/p>\n

Maintain and clean shared areas, including kitchen, copy room, and conference rooms.<\/p>\n<\/p>\n

Reception Coverage<\/strong><\/p>\n<\/p>\n

Serve as backup receptionist, greeting visitors and answering phones professionally. Maintain a welcoming and organized front desk environment.<\/p>\n<\/p>\n

Ensure coverage during absences, breaks, and peak periods.<\/p>\n<\/p>\n

Qualifications<\/strong><\/p>\n<\/p>\n

High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred. Prior experience in legal administrative support, office services, or reception is a plus.<\/p>\n<\/p>\n

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal.<\/p>\n<\/p>\n

Strong organizational and time management skills.<\/p>\n

<\/span><\/p>\n

Ability to maintain confidentiality and handle sensitive information. Professional demeanor and dependable work ethic.<\/p>\n

\n

Work Environment<\/strong><\/p>\n

\n

Full-time position – Monday through Friday with a schedule of 8:00 AM to 4:30 PM, 8:30 AM to 5:00 PM, or 9:00 AM to 5:30 PM (as determined based on office needs).<\/p>\n

\n

Operates in a professional office setting using standard office equipment. Some physical activity required (e.g., lifting files, standing, bending).<\/p>\n

\n

Must be comfortable working in a fast-paced legal environment with shifting priorities.<\/p>\n

<\/p>\n

1459575_1779136269<\/span><\/p>\n

To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Miami, Florida","_application":"mlt.63179.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[175,176],"job-types":[18,2],"class_list":{"0":"post-126254","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-direct-permanent","8":"job-type-full-time"},"yoast_head":"\nAdministrative Support Assistant\/Office Services Coordinator Miami Florida<\/title>\n<meta name=\"description\" content=\"Administrative Support Assistant\/Office Services Coordinator Miami Florida - Apply with Beacon Hill Staffing Services for this Administrative Support Assistant\/Office Services Coordinator job in Miami, Florida\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Support Assistant\/Office Services Coordinator Miami Florida\" \/>\n<meta property=\"og:description\" content=\"Administrative Support Assistant\/Office Services Coordinator Miami Florida - Apply with Beacon Hill Staffing Services for this Administrative Support Assistant\/Office Services Coordinator job in Miami, Florida\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp & Permanent Placement | Executive Search | Beacon Hill\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-18T21:48:22+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png\" \/>\n\t<meta property=\"og:image:width\" content=\"180\" \/>\n\t<meta property=\"og:image:height\" content=\"180\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Administrative Support Assistant\/Office Services Coordinator Miami Florida\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Administrative Support Assistant\/Office Services Coordinator Miami Florida","description":"Administrative Support Assistant\/Office Services Coordinator Miami Florida - Apply with Beacon Hill Staffing Services for this Administrative Support Assistant\/Office Services Coordinator job in Miami, Florida","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/","og_locale":"en_US","og_type":"article","og_title":"Administrative Support Assistant\/Office Services Coordinator Miami Florida","og_description":"Administrative Support Assistant\/Office Services Coordinator Miami Florida - Apply with Beacon Hill Staffing Services for this Administrative Support Assistant\/Office Services Coordinator job in Miami, Florida","og_url":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/","og_site_name":"Nationwide Staffing Agency | Temp & Permanent Placement | Executive Search | Beacon Hill","article_modified_time":"2026-05-18T21:48:22+00:00","og_image":[{"width":180,"height":180,"url":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","type":"image\/png"}],"twitter_card":"summary_large_image","twitter_title":"Administrative Support Assistant\/Office Services Coordinator Miami Florida","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/","url":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/","name":"Administrative Support Assistant\/Office Services Coordinator Miami Florida","isPartOf":{"@id":"https:\/\/bhsg.com\/jobs\/#website"},"primaryImageOfPage":{"@id":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/#primaryimage"},"image":{"@id":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/#primaryimage"},"thumbnailUrl":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","datePublished":"2026-05-18T20:31:09+00:00","dateModified":"2026-05-18T21:48:22+00:00","description":"Administrative Support Assistant\/Office Services Coordinator Miami Florida - Apply with Beacon Hill Staffing Services for this Administrative Support Assistant\/Office Services Coordinator job in Miami, Florida","breadcrumb":{"@id":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/#primaryimage","url":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","contentUrl":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","width":180,"height":180},{"@type":"BreadcrumbList","@id":"https:\/\/bhsg.com\/jobs\/job\/1459575_1779136269-administrative-support-assistant-office-services-coordinator-miami-florida\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/bhsg.com\/jobs\/"},{"@type":"ListItem","position":2,"name":"Administrative Support Assistant\/Office Services Coordinator"}]},{"@type":"WebSite","@id":"https:\/\/bhsg.com\/jobs\/#website","url":"https:\/\/bhsg.com\/jobs\/","name":"Nationwide Staffing Agency | Temp & Permanent Placement | Executive Search | Beacon Hill","description":"Beacon Hill","publisher":{"@id":"https:\/\/bhsg.com\/jobs\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/bhsg.com\/jobs\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/bhsg.com\/jobs\/#organization","name":"Beacon Hill Staffing","url":"https:\/\/bhsg.com\/jobs\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/bhsg.com\/jobs\/#\/schema\/logo\/image\/","url":"https:\/\/jobs.beaconhillstaffing.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","contentUrl":"https:\/\/jobs.beaconhillstaffing.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","width":180,"height":180,"caption":"Beacon Hill Staffing"},"image":{"@id":"https:\/\/bhsg.com\/jobs\/#\/schema\/logo\/image\/"}}]}},"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-listings\/126254","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/media\/3770"}],"wp:attachment":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/media?parent=126254"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-categories?post=126254"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-types?post=126254"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}