{"id":126386,"date":"2026-05-21T00:19:06","date_gmt":"2026-05-21T00:19:06","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/415_1779322746-administrative-assistant-irvine-california\/"},"modified":"2026-05-21T01:22:12","modified_gmt":"2026-05-21T01:22:12","slug":"415_1779322746-administrative-assistant-irvine-california","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/415_1779322746-administrative-assistant-irvine-california\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/415_1779322746\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<\/p>\n<p>The <strong>Administrative Assistant<\/strong> provides comprehensive administrative and organizational support to a team of legal professionals. This role is responsible for preparing routine correspondence, maintaining databases, coordinating meetings, and tracking the status of ongoing matters to ensure compliance with internal procedures and client expectations.<\/p>\n<div> <\/div>\n<h2><strong>Job Responsibilities<\/strong><\/h2>\n<ul>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Explain_matter_setup_process\">Matter Setup<\/span><\/strong> &#8211; Prepare and process documentation required to open new matters, ensuring accuracy and completeness.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Describe_client_reporting_process\">Client Reporting<\/span><\/strong> &#8211; Compile and manage recurring client reports, ensuring timely and accurate delivery.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=How_to_track_legal_matter_statuses\">Status Tracking<\/span><\/strong> &#8211; Monitor the progress of active matters and prepare authorizations or updates as requested.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Drafting_legal_correspondence\">Document Preparation<\/span><\/strong> &#8211; Draft routine correspondence including engagement letters, confirmations, and status updates.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Using_DocuSign_in_legal_workflows\">Digital Workflow Support<\/span><\/strong> &#8211; Prepare daily electronic signature packages and distribute them to appropriate internal and external contacts.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Legal_file_management_best_practices\">File &amp; Database Management<\/span><\/strong> &#8211; Create, organize, and maintain matter files and update internal practice management systems.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Maintaining_contact_databases\">Data Maintenance<\/span><\/strong> &#8211; Maintain accurate contact information and related data within internal CRM or tracking systems.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Handling_legal_correspondence\">Correspondence Processing<\/span><\/strong> &#8211; Process incoming and outgoing communications and prepare summary trackers for review.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Tracking_event_RSVPs\">Event Coordination<\/span><\/strong> &#8211; Track invitations and RSVPs for department\u2011related conferences and events.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Taking_professional_call_notes\">Meeting Support<\/span><\/strong> &#8211; Record and maintain call notes for client meetings.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Administrative_backup_duties\">Backup Support<\/span><\/strong> &#8211; Provide backup assistance for various tracking spreadsheets and internal databases.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=AI_tools_in_legal_admin_work\">Technology Utilization<\/span><\/strong> &#8211; Use internal AI tools to support workflow efficiency.<\/p>\n<\/li>\n<\/ul>\n<div> <\/div>\n<h2><strong>Knowledge, Skills &amp; Abilities<\/strong><\/h2>\n<ul>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Importance_of_confidentiality_in_legal_roles\">Confidentiality<\/span><\/strong> &#8211; Ability to maintain strict confidentiality at all times.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Improving_professional_communication_skills\">Communication<\/span><\/strong> &#8211; Strong written and verbal communication skills.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Microsoft_Office_skills_for_admins\">Technical Skills<\/span><\/strong> &#8211; Proficiency with Microsoft Office and Windows-based systems.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=How_to_improve_attention_to_detail\">Attention to Detail<\/span><\/strong> &#8211; Excellent spelling, grammar, and accuracy.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Working_effectively_in_legal_teams\">Teamwork<\/span><\/strong> &#8211; Ability to work independently and collaboratively in a fast-paced environment.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Managing_changing_priorities_at_work\">Adaptability<\/span><\/strong> &#8211; Comfortable managing shifting priorities and meeting deadlines.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Typing_speed_improvement\">Typing<\/span><\/strong> &#8211; Ability to type 50+ WPM accurately.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Office_job_physical_requirements\">Physical Requirements<\/span><\/strong> &#8211; Ability to lift up to 20 lbs as needed.<\/p>\n<\/li>\n<li>\n<p><strong><span tabindex=\"0\" data-url=\"ca:\/\/s?q=Working_overtime_expectations\">Schedule Flexibility<\/span><\/strong> &#8211; Ability to work overtime when required.<\/p>\n<\/li>\n<\/ul>\n<div> <\/div>\n<h2><strong>Education<\/strong><\/h2>\n<ul>\n<li>\n<p><strong>Bachelor&#8217;s degree required.<\/strong><\/p>\n<\/li>\n<\/ul>\n<div> <\/div>\n<div>\n<h2><strong>Details<\/strong><\/h2>\n<\/div>\n<div>\n<ul>\n<li>\n<p><strong>Hybrid Position<\/strong><\/p>\n<\/li>\n<li><strong>$28-30\/hr DOE<\/strong><\/li>\n<li><strong>Temp to hire positon<\/strong> <\/li>\n<\/ul>\n<\/div>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/YmVhY29uaGlsbGFzc29jaWF0ZXNzYW5mcmFuY2lzY28uMzMyMTkuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">415_1779322746<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/415_1779322746\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Irvine, California","_application":"beaconhillassociatessanfrancisco.33219.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,293],"class_list":{"0":"post-126386","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","7":"job-type-full-time","8":"job-type-temp-to-hire"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Assistant Irvine California<\/title>\n<meta name=\"description\" content=\"Administrative Assistant Irvine California - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in Irvine, California\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/415_1779322746-administrative-assistant-irvine-california\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant Irvine California\" \/>\n<meta property=\"og:description\" content=\"Administrative Assistant Irvine California - Apply with Beacon Hill Staffing Services for this Administrative Assistant job in Irvine, California\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/415_1779322746-administrative-assistant-irvine-california\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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