{"id":127317,"date":"2026-06-08T19:41:40","date_gmt":"2026-06-08T19:41:40","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1461982chi_1780947699-administrative-assistant-indianapolis-indiana\/"},"modified":"2026-06-08T22:17:56","modified_gmt":"2026-06-08T22:17:56","slug":"a1461982chi_1780947699-administrative-assistant-indianapolis-indiana","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1461982chi_1780947699-administrative-assistant-indianapolis-indiana\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1461982CHI_1780947699\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Beacon Hill has partnered with a higher education institution in Indianapolis in hiring an Administrative Assistant to start immediately!  This role handles a high-volume of calendar management and requires a high attention to detail with a sense of urgency.<\/p>\n<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Provide high-level administrative support to multiple faculty members within a university department, ensuring seamless daily operations<\/li>\n<li>Manage complex, high-volume calendars across several stakeholders, including coordinating meetings, classes, research activities, and committee schedules<\/li>\n<li>Prioritize and resolve scheduling conflicts, shifting priorities, and last-minute changes with professionalism and discretion<\/li>\n<li>Coordinate logistics for meetings, including room reservations, virtual meeting links, materials preparation, and detailed calendar confirmations<\/li>\n<li>Serve as a primary point of contact for faculty, students, and external partners, maintaining strong communication and responsiveness<\/li>\n<li>Support academic and departmental initiatives by tracking deadlines, maintaining schedules, and ensuring timely follow-through on key deliverables<\/li>\n<li>Assist with travel coordination, including booking flights, hotels, and itineraries for conferences and speaking engagements<\/li>\n<li>Prepare and edit correspondence, meeting agendas, and basic reports on behalf of faculty members<\/li>\n<li>Maintain organized electronic files, schedules, and documentation for easy access and reference<\/li>\n<li>Handle confidential information with discretion and professionalism<\/li>\n<li>Provide general administrative support such as expense reporting, data entry, and project coordination as needed<\/li>\n<\/ul>\n<p><strong>Requirements:<\/strong><\/p>\n<ul>\n<li>3+ years of administrative experience supporting multiple stakeholders, preferably in higher education or a professional services environment<\/li>\n<li>Proven experience managing complex, high-volume scheduling and calendars across multiple individuals<\/li>\n<li>Strong organizational skills with the ability to prioritize competing requests and adapt to changing needs<\/li>\n<li>Exceptional attention to detail and follow-through<\/li>\n<li>Strong written and verbal communication skills with a professional, approachable demeanor<\/li>\n<li>Proficiency in Microsoft Office (Outlook, Word, Excel) and calendar management tools<\/li>\n<li>Ability to work independently while maintaining strong collaboration with a broader team<\/li>\n<li>High level of discretion when handling sensitive or confidential information<\/li>\n<li>Experience supporting faculty, executives, or senior leadership is preferred<\/li>\n<li>Associate&#8217;s or Bachelor&#8217;s degree preferred<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2hpYXQuMDY4NjIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1461982CHI_1780947699<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1461982CHI_1780947699\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Indianapolis, Indiana","_application":"chiat.06862.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-127317","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - 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