{"id":127341,"date":"2026-06-09T13:53:46","date_gmt":"2026-06-09T13:53:46","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1462113ny-temp_1781013226-office-coordinator-new-york-new-york\/"},"modified":"2026-06-09T16:58:56","modified_gmt":"2026-06-09T16:58:56","slug":"a1462113ny-temp_1781013226-office-coordinator-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1462113ny-temp_1781013226-office-coordinator-new-york-new-york\/","title":{"rendered":"Office Coordinator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1462113NY-Temp_1781013226\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<div><span style=\"font-family: Arial; font-size: small;\">Specialty private equity firm headquartered in New York and London is seeking to hire a Temp-to-Perm Office Coordinator for their incredible space in Downtown, Manhattan. Requiring five days\/week on-site from 8:30am-5:30pm with paid OT, your objective is to foster a high-performing, service-oriented workplace where every occupant and visitor feels valued, supported, and inspired.<\/span><\/div>\n<div><span style=\"font-family: Arial; font-size: small;\"> <\/span><\/div>\n<div><span style=\"font-family: Arial; font-size: small;\">This position will deliver a seamless workplace experience by integrating elevated hospitality with efficient day-to-day operations. You create a welcoming, engaging environment through curated amenities and personalized service, while ensuring the workplace runs smoothly and reliably. This role balances front-of-house engagement with back-of-house execution &#8211; ensuring both the experience and the infrastructure that supports it are consistently exceptional.<\/span><\/div>\n<div><span style=\"font-family: Arial; font-size: small;\"><br \/><span style=\"text-decoration: underline;\">Key Responsibilities<br \/><\/span><strong>Hospitality &amp; Occupant Experience<\/strong><br \/><\/span><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Proactively engage, connect with, and assist all occupants and guests, ensuring everyone feels welcomed.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Respond to office-related requests promptly and with care; troubleshoot and resolve inquiries to maintain a high level of day-to-day workplace support.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Recognize and celebrate significant employee milestones (monthly birthday treat &amp; gift, weddings, new babies, etc.) and meaningfully integrate new team members.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Facilitate two-way communication with employees and guests &#8211; distribute guides and updates, gather feedback, and provide insights that influence decision-making and enhance the overall office experience.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Act as the &#8220;catch-all&#8221; for miscellaneous Office projects and assignments.<\/span><\/li>\n<\/ul>\n<p><strong><span style=\"font-family: Arial; font-size: small;\">Events, Meetings &amp; Amenities<br \/><\/span><\/strong><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Coordinate end-to-end meeting and event logistics, including conference room scheduling, catering, and signage.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Partner with the Building, Marketing Team, IT, and\/or EAs to execute and evaluate events and meetings that engage occupants and guests.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Administer and maintain all amenity spaces and offerings, ensuring they meet defined workspace standards; reset and inspect spaces before and after each use.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Run and continuously improve workplace programs including lunch, snacks, swag, and new employee onboarding.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Support setup and breakdown of furniture and equipment in the conference rooms or open common spaces prior to Town Halls, Company Staff Meetings, and other large-scale events.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Arial; font-size: small;\"><strong>Visitor Management &amp; Access Control<\/strong><br \/><\/span><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Register and check in all visitors; coordinate with security and hosts to ensure a smooth and professional arrival experience.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Assign building access, and workstation assignments for new employees and guests.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Arial; font-size: small;\"><strong>Facilities &amp; Vendor Operations<\/strong><br \/><\/span><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Serve as a primary liaison to Property Management, supporting day-to-day operational needs while maintaining a strong focus on employee experience.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Partner closely with the building to support facilities-related activities and ensure alignment on priorities and service delivery.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Submit, track, and follow up on work orders and vendor repair requests, ensuring timely resolution of all workplace-related issues.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Coordinate vendor access, accompany and escort vendors performing work within the office.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Assist with invoice processing and documentation, ensuring accuracy and alignment with internal process and expense system.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Maintain accurate and up-to-date records of vendor activity, service requests, contracts, warranties, and operational processes; audit data regularly.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Conduct regular walkthroughs to proactively identify maintenance needs, service gaps, or presentation issues; escalate as appropriate.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Manage and order daily lunches by working with our catering vendors.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Manage and order weekly snacks and supplies from FreshDirect, Amazon, BJs, etc.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Arial; font-size: small;\"><strong>Workplace Presentation &amp; Safety<\/strong><br \/><\/span><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Maintain a high standard of workplace presentation by ensuring all meeting rooms and shared spaces are orderly, properly equipped, and ready for use at all times per firm specifications.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Partner with staff from Helper, a building application, by providing oversight or guidance to their daily responsibilities (AM &amp; PM). This includes submitting tickets as needed for Friday FreshDirect deliveries or any other facility task we may need throughout the month.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Provide operational coverage in the absence of Helper, including unloading and reloading the dishwasher, resetting and preparing conference rooms, restocking kitchen snacks, beverages, and miscellaneous supplies, as well as managing laundry pick up and replenishing gym and locker room amenities to ensure seamless day-to-day office operations.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Arial; font-size: small;\"><strong>Communication &amp; Continuous Improvement<\/strong><br \/><\/span><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Facilitate clear and timely communication among employees, Property Management, and vendors.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Identify and escalate occupant feedback and operational issues to drive resolution.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Act as the go-to resource for miscellaneous office projects, assignments, and ad hoc needs as they arise.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-family: Arial; font-size: small;\"><strong>Requirements<\/strong><br \/><\/span><\/p>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Minimum of 2 years of professional experience required; experience within the finance or hospitality industry preferred.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Proven ability to coordinate with office and facilities projects end-to-end with strong follow-through.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Strong problem-solving skills with the ability to operate effectively in ambiguity.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Detail-oriented with a demonstrated focus on process improvement.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Excellent written and verbal communication skills with a high level of professionalism and presentation.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Welcoming, engaging interpersonal style with a genuine commitment to hospitality and positive customer experience.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">High energy, adaptable, and excited to be the go-to person for the office.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Promotes positive employer branding and maintains a safe, inclusive environment.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Ability to make aesthetic decisions based on visual and sensory perception.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Ability to move around office extensively, restock kitchen &amp; pantries, and escort guests to meetings.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Ability to manually lift up to 30 lbs.<\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Flexibility and availability to support before- and after-hours meetings and activities as needed.<\/span><\/li>\n<\/ul>\n<p><strong><span style=\"font-family: Arial; font-size: small;\">Compensation\/Benefits:<\/span><\/strong><\/div>\n<div>\n<ul>\n<li><span style=\"font-family: Arial; font-size: small;\">Up to 80K base + paid OT + discretionary bonus <\/span><\/li>\n<li><span style=\"font-family: Arial; font-size: small;\">Generous benefits and great perks (gym on-site for employees, unlimited PTO, etc.)<\/span><\/li>\n<\/ul>\n<\/div>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMTA5MjQuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1462113NY-Temp_1781013226<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1462113NY-Temp_1781013226\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.10924.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,549],"job-types":[2,293],"class_list":["post-127341","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Coordinator New York New York<\/title>\n<meta name=\"description\" content=\"Office Coordinator New York New York - Apply with Beacon Hill Staffing Services for this Office Coordinator job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1462113ny-temp_1781013226-office-coordinator-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Coordinator New York New York\" \/>\n<meta property=\"og:description\" content=\"Office Coordinator New York New York - Apply with Beacon Hill Staffing Services for this Office Coordinator job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1462113ny-temp_1781013226-office-coordinator-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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