{"id":127641,"date":"2026-06-15T02:56:36","date_gmt":"2026-06-15T02:56:36","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/1462817_1781492196-office-admin-coordinator-austin-texas\/"},"modified":"2026-06-15T05:48:57","modified_gmt":"2026-06-15T05:48:57","slug":"1462817_1781492196-office-admin-coordinator-austin-texas","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/1462817_1781492196-office-admin-coordinator-austin-texas\/","title":{"rendered":"Office Admin Coordinator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1462817_1781492196\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client, a national law firm, is seeking an Office Administrative Coordinator to join its Downtown Austin office on a 6-month contract basis. This fully onsite position operates Monday through Friday from 8:00 AM to 5:00 PM and offers employer-paid parking. The role is ideal for a polished administrative professional who thrives in a professional services environment and enjoys supporting office operations, client interactions, and workplace services. The dress code is business professional to business casual, reflecting the firm&#8217;s collaborative yet professional culture. This person should be highly professional and service-oriented to support the day-to-day operations of its Downtown Austin office. This individual will serve as a key point of contact for visitors, attorneys, staff, and vendors while helping create a welcoming, organized, and efficient workplace environment.<\/p>\n<p style=\"font-weight: 400;\">The ideal candidate is polished, detail-oriented, technologically savvy, and thrives in a fast-paced professional services environment. This role requires exceptional customer service skills, strong organizational abilities, and the flexibility to support multiple office functions.<\/p>\n<p style=\"font-weight: 400;\"><strong>Key Responsibilities<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Serve as the first point of contact for visitors, clients, and guests, creating a professional and welcoming office environment.<\/li>\n<li>Provide administrative support including calendar management, meeting coordination, expense processing, invoice management, document preparation, proofreading, and general office operations.<\/li>\n<li>Create, edit, maintain, and organize documents utilizing Microsoft Office Suite, Adobe Acrobat, and document management systems.<\/li>\n<li>Coordinate conference room scheduling, meeting setups, catering, and internal or client events, including occasional after-hours support.<\/li>\n<li>Answer and route incoming calls, manage visitor logs and badges, and maintain reception, lobby, conference rooms, and common areas.<\/li>\n<li>Manage incoming and outgoing mail, shipping, courier services, office supplies, kitchen inventory, and office equipment.<\/li>\n<li>Assist with employee onboarding, workstation setup, vendor coordination, office maintenance, and repair requests.<\/li>\n<li>Scan, format, organize, distribute, and maintain electronic and physical records while ensuring compliance with firm policies and confidentiality requirements.<\/li>\n<li>Troubleshoot office equipment and support basic technology logistics, including device coordination and document systems management.<\/li>\n<li>Collaborate effectively with attorneys, staff, vendors, and business services teams to resolve issues, improve processes, and ensure seamless daily office operations.<\/li>\n<li>Maintain knowledge of office procedures, emergency protocols, and provide backup administrative support as needed.<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Requirements:<\/p>\n<ul>\n<li style=\"font-weight: 400;\">High School Diploma required; Associates Degree preferred<\/li>\n<li style=\"font-weight: 400;\">3-5 years experience in office administration ideally in a formal office space <\/li>\n<li style=\"font-weight: 400;\">MS Office suite experience <\/li>\n<li style=\"font-weight: 400;\">Strong ability to problem solve, excellent communication, technology proficiency<\/li>\n<li style=\"font-weight: 400;\">Document Management system experience is a plus<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/YWRtaW5hdXMuMzczMTMuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">1462817_1781492196<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1462817_1781492196\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Austin, Texas","_application":"adminaus.37313.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-127641","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Admin Coordinator Austin Texas<\/title>\n<meta name=\"description\" content=\"Office Admin Coordinator Austin Texas - Apply with Beacon Hill Staffing Services for this Office Admin Coordinator job in Austin, Texas\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/1462817_1781492196-office-admin-coordinator-austin-texas\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Admin Coordinator Austin Texas\" \/>\n<meta property=\"og:description\" content=\"Office Admin Coordinator Austin Texas - Apply with Beacon Hill Staffing Services for this Office Admin Coordinator job in Austin, Texas\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/1462817_1781492196-office-admin-coordinator-austin-texas\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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