{"id":127766,"date":"2026-06-16T17:43:50","date_gmt":"2026-06-16T17:43:50","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1463086ny-temp_1781631830-executive-assistant-new-york-new-york\/"},"modified":"2026-06-18T08:23:12","modified_gmt":"2026-06-18T08:23:12","slug":"a1463086ny-temp_1781631830-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1463086ny-temp_1781631830-executive-assistant-new-york-new-york\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1463086NY-Temp_1781631830\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Our client, a nonprofit performing arts institution located in Harlem, Manhattan is looking for a Temporary Executive Assistant to cover a medical leave. This position will serve for 1-2 weeks with possibility of extension and will operate on a hybrid schedule, Tues-Thurs onsite with M\/F remote. between the hours of 10am-6pm. Compensation is up to $36\/hr DOE.<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Provide high-level administrative and operational support to the Chief Executive Officer to ensure efficient management of priorities and communications.<\/li>\n<li>Manage a complex and dynamic calendar, including prioritization of meetings, scheduling adjustments, and coordination of logistics across internal and external stakeholders<\/li>\n<li>Prepare meeting materials, briefing documents, agendas, and presentations to ensure the CEO is well-prepared for engagements<\/li>\n<li>Draft, edit, and proofread correspondence, communications, and internal materials on behalf of the CEO<\/li>\n<li>Manage information flow by monitoring communications, organizing documents, and ensuring timely follow-up on key matters<\/li>\n<li>Maintain organized administrative systems including contacts, digital filing systems, shared drives, and executive records<\/li>\n<\/ul>\n<ul>\n<li>Support the CEO&#8217;s work with the Board of Directors and senior leadership team.<\/li>\n<li>Assist with preparation and coordination of Board and committee meetings, including assembling materials and managing timelines<\/li>\n<li>Coordinate distribution of Board materials and ensure timely follow-up on action items<\/li>\n<li>Support executive leadership communication and cross-departmental coordination as directed by the CEO<\/li>\n<li>Help ensure leadership priorities and initiatives are organized, tracked, and communicated effectively<\/li>\n<\/ul>\n<ul>\n<li>Coordinate executive travel and financial administrative processes.<\/li>\n<li>Arrange domestic and international travel including flights, ground transportation, hotel accommodations, and detailed itineraries<\/li>\n<li>Prepare travel documentation and schedules to ensure efficient executive travel planning<\/li>\n<li>Process and reconcile expenses, track reimbursements, and maintain accurate expense records in accordance with organizational policies<\/li>\n<\/ul>\n<ul>\n<li>Support day-to-day administrative and operational needs related to the CEO&#8217;s office.<\/li>\n<li>Serve as a professional point of contact for visitors, partners, and stakeholders interacting with the CEO&#8217;s office<\/li>\n<li>Liaise with internal teams to support efficient office procedures and ensure smooth workflow<\/li>\n<\/ul>\n<ul>\n<li>Provide logistical and administrative support for CEO-led initiatives and events.<\/li>\n<li>Assist with special projects, strategic initiatives, and cross-departmental efforts as directed<\/li>\n<li>Coordinate logistics, materials, and communications for executive initiatives<\/li>\n<li>Provide on-site administrative support for events involving staff or Board members when needed<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>5+ years of executive administrative experience, preferably supporting C-suite leadership<\/li>\n<li>Exceptional organizational and time management skills with the ability to manage complex schedules and competing priorities<\/li>\n<li>Strong written and verbal communication skills with experience drafting professional correspondence and executive communications<\/li>\n<li>High level of confidentiality, discretion, and professionalism when handling sensitive information<\/li>\n<li>Demonstrated ability to anticipate needs, solve problems, and exercise sound judgment in a dynamic environment<\/li>\n<li>Experience coordinating Board materials, leadership meetings, or executive-level engagements<\/li>\n<li>Strong attention to detail and commitment to accuracy in document preparation and administrative processes<\/li>\n<li>Proficiency in Microsoft Office Suite and collaboration platforms<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMzQ0NjAuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1463086NY-Temp_1781631830<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1463086NY-Temp_1781631830\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.34460.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing 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