{"id":128534,"date":"2026-06-30T15:59:04","date_gmt":"2026-06-30T15:59:04","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1464879ny-temp_1782835144-administrative-receptionist-new-york-new-york\/"},"modified":"2026-06-30T17:53:11","modified_gmt":"2026-06-30T17:53:11","slug":"a1464879ny-temp_1782835144-administrative-receptionist-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1464879ny-temp_1782835144-administrative-receptionist-new-york-new-york\/","title":{"rendered":"Administrative Receptionist"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1464879NY-Temp_1782835144\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Private Equity firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Administrative Receptionist to support a team of 5-6 in their NYC office. Note this role is 70% reception\/office assistant and 30% administrative. The role will be responsible for a high volume of tasks including calendar management and scheduling, effectively prioritizing information and requests to then ensure appropriate level of urgency is given, monitor\/track conference room meeting schedules, manage travel\/expenses and other administrative support tasks required at the office level. You are required to be in office 5 days per week, 8:30am &#8211; 5:30pm.<\/p>\n<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<p><strong>70% Reception &amp; Office Operations<\/strong><\/p>\n<ul>\n<li>Greet and welcome guests at the front desk in a professional and friendly manner.<\/li>\n<li>Serve as the first point of contact for visitors, directing them to the appropriate conference room or employee.<\/li>\n<li>Coordinate guest building access and provide all necessary arrival information.<\/li>\n<li>Manage conference rooms by ensuring they are clean, organized, and fully set up before meetings, and reset rooms afterward.<\/li>\n<li>Independently manage daily lunch orders, ensuring orders are placed, delivered on time, and properly labeled.<\/li>\n<li>Monitor, organize, and replenish pantry supplies, snacks, beverages, and kitchen inventory.<\/li>\n<li>Order and maintain general office supplies while keeping supply rooms organized and well-stocked.<\/li>\n<li>Receive, sort, and distribute incoming mail and packages.<\/li>\n<li>Answer and route incoming phone calls, take detailed messages, and ensure timely follow-up.<\/li>\n<li>Coordinate with building management and office vendors (including pantry, coffee, water, and other office services) to maintain a well-functioning office.<\/li>\n<li>Assist with office events and provide logistical support for onsite meetings as needed.<\/li>\n<li>Exercise a high level of professionalism, integrity, and discretion when handling confidential information and interacting with senior executives, clients, and external partners.<\/li>\n<\/ul>\n<p><strong>30% Executive &amp; Administrative Support<\/strong><\/p>\n<ul>\n<li>Provide administrative support, including high-volume email and calendar management.<\/li>\n<li>Coordinate internal and external meetings, conference room logistics, and scheduling across multiple calendars.<\/li>\n<li>Partner closely with Executive Assistants to support executives and ensure seamless day-to-day operations.<\/li>\n<li>Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.<\/li>\n<li>Prepare and process expense reports in a timely and accurate manner.<\/li>\n<li>Assist with meeting materials and provide administrative support before and after meetings.<\/li>\n<li>Maintain accurate calendars and respond to scheduling requests with a high degree of organization and attention to detail.<\/li>\n<li>Help ensure smooth communication between executives, assistants, vendors, and internal teams.<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>BA degree. 1+ years of administrative\/scheduling experience in a corporate setting.<\/li>\n<li>MS Word, Excel, and Outlook (Experience with outlook is essential).<\/li>\n<li>Flexible\/can do attitude.<\/li>\n<li>Ability to complete a high volume of tasks and projects with little to no guidance.<\/li>\n<li>Strong written\/verbal communication skills.<\/li>\n<li>Calendar management for executives<\/li>\n<li>Resourceful and proactive.<\/li>\n<\/ul>\n<p><strong>Compensation\/Benefits:<\/strong><\/p>\n<ul>\n<li>65-80K base DOE + Paid overtime + Discretionary bonus<\/li>\n<li>Amazing benefits!<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNTczMjEuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1464879NY-Temp_1782835144<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1464879NY-Temp_1782835144\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.57321.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,293],"class_list":["post-128534","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Administrative Receptionist New York New York<\/title>\n<meta name=\"description\" content=\"Administrative Receptionist New York New York - Apply with Beacon Hill Staffing Services for this Administrative Receptionist job in New York, New York\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1464879ny-temp_1782835144-administrative-receptionist-new-york-new-york\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Receptionist New York New York\" \/>\n<meta property=\"og:description\" content=\"Administrative Receptionist New York New York - Apply with Beacon Hill Staffing Services for this Administrative Receptionist job in New York, New York\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1464879ny-temp_1782835144-administrative-receptionist-new-york-new-york\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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