{"id":128716,"date":"2026-07-06T16:07:35","date_gmt":"2026-07-06T16:07:35","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1465236clt_1783354055-executive-assistant-matthews-north-carolina\/"},"modified":"2026-07-06T18:16:08","modified_gmt":"2026-07-06T18:16:08","slug":"a1465236clt_1783354055-executive-assistant-matthews-north-carolina","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1465236clt_1783354055-executive-assistant-matthews-north-carolina\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1465236CLT_1783354055\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"text-align: center;\"><span style=\"text-decoration: underline;\"><strong>Executive Assistant<\/strong><\/span><\/p>\n<p><strong>Essential Duties &amp; Responsibilities:<\/strong><\/p>\n<p>Executive Support<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Provide high-level executive administrative support to the President &amp; CEO.<\/li>\n<li>Operate autonomously while proactively anticipating executive and organizational needs.<\/li>\n<li>Manage confidential and time-sensitive information with professionalism and discretion.<\/li>\n<li>Serve as a trusted liaison between executives, employees, clients, vendors, and external stakeholders, while providing support with human resources functions and related matters.<\/li>\n<\/ul>\n<p>Calendar &amp; Schedule Management<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Coordinate and manage complex executive calendars, appointments, meetings, and events.<\/li>\n<li>Anticipate scheduling conflicts and proactively implement solutions.<\/li>\n<li>Prioritize and communicate schedule updates, deadlines, and changes effectively.<\/li>\n<li>Maintain visibility into ongoing projects, follow-ups, and executive priorities.<\/li>\n<\/ul>\n<p>Communication &amp; Correspondence<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Act as a primary point of contact between executives and internal\/external stakeholders.<\/li>\n<li>Manage and screen phone calls, emails, mail, and other communications.<\/li>\n<li>Draft, edit, proofread, and prepare professional correspondence, presentations, reports, and documentation.<\/li>\n<li>Prepare executive materials in both digital and hard-copy formats.<\/li>\n<li>Demonstrate strong organizational, financial, and interpersonal skills, with the ability to engage professionally and effectively with executive leadership, franchisees, investors, and lenders.<\/li>\n<\/ul>\n<p>Meeting &amp; Event Coordination<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Prepare presentations for board meetings, franchisee meetings, and related executive sessions.<\/li>\n<li>Coordinate internal and external meetings and company events.<\/li>\n<li>Schedule conference rooms, arrange catering, and oversee meeting logistics and setup.<\/li>\n<li>Prepare meeting agendas and materials in advance.<\/li>\n<li>Attend meetings as needed, take notes, and distribute meeting summaries or action items.<\/li>\n<\/ul>\n<p>Travel Management<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Manage all travel itineraries for the CEO.<\/li>\n<li>Coordinate domestic and international travel arrangements for executive leadership, including:<\/li>\n<li>Flights<\/li>\n<li>Hotels<\/li>\n<li>Ground transportation<\/li>\n<li>Detailed itineraries<\/li>\n<li>Ensure executives are provided with all required travel documentation while maintaining accurate and up-to-date calendars on SharePoint for executive leadership and field teams.<\/li>\n<\/ul>\n<p>Expense &amp; Office Administration<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Prepare and reconcile expense reports accurately and in a timely manner.<\/li>\n<li>Manage office supply orders, corporate gifts, and recognition items.<\/li>\n<li>Handle copying, scanning, sorting, binding, mailing, and distribution of materials.<\/li>\n<li>Develop and maintain organized digital and paper filing systems.<\/li>\n<\/ul>\n<p>Operational &amp; Project Support<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Function as a central communication and planning hub for the Matthews office and executive leadership team.<\/li>\n<li>Assist with special projects, research assignments, and operational initiatives as business needs dictate.<\/li>\n<li>Resolve administrative issues through critical thinking, data analysis, and problem-solving.<\/li>\n<li>Support process improvement and administrative efficiency initiatives.<\/li>\n<li>Collaborate with key team members to help prioritize projects and organizational activities.<\/li>\n<li>Coordinate facility maintenance activities, vendor partnerships, and day-to-day office management functions.<\/li>\n<\/ul>\n<p>Qualifications<\/p>\n<ul class=\"_39776fa3 b9e126ad _1e09f84a\">\n<li>Proven experience as an Executive Assistant or in a similar high-level administrative role.<\/li>\n<li>Experience supporting Presidents and C-level executives.<\/li>\n<li>Hospitality, startup, franchising, or private equity experience is a plus.<\/li>\n<li>Strong proficiency in Microsoft Office 365, Outlook, Teams, Zoom, and online conferencing platforms.<\/li>\n<li>Excellent written, verbal, and interpersonal communication skills.<\/li>\n<li>Exceptional organizational and time-management abilities.<\/li>\n<li>Strong attention to detail and demonstrated project management skills.<\/li>\n<li>Ability to maintain strict confidentiality and exercise sound judgment.<\/li>\n<li>Comfortable learning and utilizing multiple internal systems and technologies.<\/li>\n<li>Ability to multitask and adapt in a fast-paced, changing environment.<\/li>\n<li>Ability to work independently with minimal supervision.<\/li>\n<li>Bachelor&#8217;s degree preferred or equivalent professional experience.<\/li>\n<li>Legally authorized to work in the United States.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2x0YXQuNTU1MTIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1465236CLT_1783354055<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1465236CLT_1783354055\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Matthews, North Carolina","_application":"cltat.55512.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":["post-128716","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-permanent","job-type-full-time"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive Assistant Matthews North Carolina<\/title>\n<meta name=\"description\" content=\"Executive Assistant Matthews North Carolina - Apply with Beacon Hill Staffing Services for this Executive Assistant job in Matthews, North Carolina\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1465236clt_1783354055-executive-assistant-matthews-north-carolina\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive Assistant Matthews North Carolina\" \/>\n<meta property=\"og:description\" content=\"Executive Assistant Matthews North Carolina - Apply with Beacon Hill Staffing Services for this Executive Assistant job in Matthews, North Carolina\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1465236clt_1783354055-executive-assistant-matthews-north-carolina\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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