{"id":129421,"date":"2026-07-16T20:57:01","date_gmt":"2026-07-16T20:57:01","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1467003ny-perm_1784235421-office-coordinator-executive-assistant-new-york-new-york\/"},"modified":"2026-07-16T22:23:43","modified_gmt":"2026-07-16T22:23:43","slug":"a1467003ny-perm_1784235421-office-coordinator-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1467003ny-perm_1784235421-office-coordinator-executive-assistant-new-york-new-york\/","title":{"rendered":"Office Coordinator\/Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1467003NY-Perm_1784235421\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client is seeking a highly organized, polished Executive Assistant\/Office Coordinator to support a team of senior investment professionals within a leading outsourced investment office. This is a blended Executive Assistant and Office Coordinator role that combines high\u2011touch executive support with reception, office operations, and client hospitality responsibilities. The ideal candidate is proactive, detail\u2011oriented, and thrives in a fast\u2011paced, client\u2011facing environment where flexibility and professionalism are key. Hours are generally 9:00am-5:30pm with occasional flexibility for earlier starts or later coverage, and the role is fully onsite five days per week.<\/p>\n<p style=\"font-weight: 400;\"><strong>Key Responsibilities:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Provide executive support to senior team members, including calendar management and scheduling<\/li>\n<li>Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries<\/li>\n<li>Process expenses and administrative workflows for supported executives<\/li>\n<li>Serve as a key point of contact for visitors, clients, and vendors entering the office<\/li>\n<li>Manage reception responsibilities, including incoming calls, mail, packages, and visitor logistics<\/li>\n<li>Coordinate conference rooms, catering, meeting setup, and hospitality needs<\/li>\n<li>Maintain office organization, kitchen supplies, and shared office spaces<\/li>\n<li>Support office operations including vendor coordination, facilities requests, and building management communication<\/li>\n<li>Assist with onboarding logistics, office events, and special projects<\/li>\n<li>Partner closely with the Office Manager and broader administrative team to ensure seamless office operations<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Qualifications:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>3+ years of Executive Assistant, Office Coordinator, Reception, or administrative experience<\/li>\n<li>Bachelor&#8217;s degree required (flexible for exceptional candidates)<\/li>\n<li>Financial services or professional services experience preferred<\/li>\n<li>Strong calendar management and travel coordination experience<\/li>\n<li>Excellent organizational skills and attention to detail<\/li>\n<li>Strong written and verbal communication skills<\/li>\n<li>Professional, polished, and client\u2011facing demeanor<\/li>\n<li>Ability to multitask and adapt in a fast\u2011paced environment<\/li>\n<li>Strong customer service mindset with hospitality instincts<\/li>\n<li>High level of discretion and sound judgment<\/li>\n<li>Proficiency in Microsoft Office Suite<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Compensation\/Benefits:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Up to $110K-$120K base salary + paid overtime + discretionary bonus<\/li>\n<li>Medical, dental, and vision insurance<\/li>\n<li>401(k) with employer match<\/li>\n<li>Generous PTO package<\/li>\n<li>Commuter benefits<\/li>\n<li>Short\u2011 and long\u2011term disability coverage<\/li>\n<li>Life insurance and flexible spending accounts<\/li>\n<li>Volunteer day and charitable giving initiatives<\/li>\n<li>Wellness programs, social events, and employee committees<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuMTUwNDMuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1467003NY-Perm_1784235421<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1467003NY-Perm_1784235421\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.15043.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":["post-129421","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-permanent","job-type-full-time"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - 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