{"id":130321,"date":"2026-08-03T14:57:29","date_gmt":"2026-08-03T14:57:29","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1468913ny-temp_1785769049-executive-assistant-new-york-new-york\/"},"modified":"2026-08-03T17:26:23","modified_gmt":"2026-08-03T17:26:23","slug":"a1468913ny-temp_1785769049-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1468913ny-temp_1785769049-executive-assistant-new-york-new-york\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1468913NY-Temp_1785769049\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client, a well known household appliance company, is seeking a Temporary to Permanent Executive Assistant to support their President of North America and two other high level VPs. The candidate is expected to be in the office 5 days a week from 9am-5pm, with flexibility as needed. <\/p>\n<p style=\"font-weight: 400;\">The ideal candidate is scrappy, thrives in chaos, and brings a yes-mentality. This is an all-hands-on-deck type of environment, and you may be asked of things outside of your job description. This role offers a lot of exposure as the only admin in the NYC office, and the right candidate can work well independently, and is excited about this! <\/p>\n<p style=\"font-weight: 400;\"><strong>About The Role:<\/strong><\/p>\n<p style=\"font-weight: 400;\">Provide high degree of administrative support and exceptional customer service to the US Executive Team<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Coordinate calendars and assists in balancing conflicting priorities<\/li>\n<li>Prepare expense reports monthly<\/li>\n<li>Manage and coordinate meetings and appointments<\/li>\n<li>Provide support with various reports and documents<\/li>\n<li>Arrange travel plans in accordance with appropriate budget and policy<\/li>\n<li>Submit purchase orders and track receipt of goods<\/li>\n<li>Organize and maintain department files in accordance with company record control procedures<\/li>\n<li>Maintain department supplies in accordance with company purchase and requisition procedures<\/li>\n<li>Create, edit, and design PowerPoint presentation slides for Executive Team members as needed<\/li>\n<li>Coordinate Marketing closet (product ordering, inventory, mailings).<\/li>\n<li>Meet with outside vendors as instructed by US Executive Team<\/li>\n<li>Manage budget for on-site and off-site meetings<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Seek out and effectively communicate needed information<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Respond to written and verbal inquiries and requests on own initiative<\/li>\n<li>Respond to routine correspondence or draft responses for leader approval<\/li>\n<li>Prepare letters, memos, complex reports, type performance reviews, and other forms as requested<\/li>\n<li>Provide support with various reports and documents<\/li>\n<li>Handle internal and external contacts professionally and in a courteous manner<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Effectively coordinate meetings and conferences involving the Executive Team<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Coordinate and set agenda for executive team meetings and functions<\/li>\n<li>Ensure appropriate facilities are arranged and manage details for leaders appropriately<\/li>\n<li>Create and assemble presentation documents<\/li>\n<li>Prepare reports\/projects which involve multiple resources\/data sources<\/li>\n<li>Take and distribute minutes as required<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\">Fulfill other duties as required<\/p>\n<ul style=\"font-weight: 400;\">\n<li>Special projects as needed<\/li>\n<li>Relish the opportunities to pick up new activities that fall broadly in the purpose of the role<\/li>\n<li>Ability to take initiative to think outside the box and identify opportunities for improvement<\/li>\n<li>Identify problems and find solutions <\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>About You:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>HS Diploma or GED required<\/li>\n<li>Minimum of 4+ years in an Office or Project Management role, preferably 2 years providing executive level support<\/li>\n<li>Advanced with Outlook and Microsoft Word<\/li>\n<li>Proficient MS Office including Word, Excel, Outlook, and PowerPoint<\/li>\n<li>Excellent written and verbal communication<\/li>\n<li>Ability to be proactive and to anticipate needs based upon changing circumstances<\/li>\n<li>Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must<\/li>\n<li>Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization<\/li>\n<li>Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders<\/li>\n<li>Strong attention to detail and organization<\/li>\n<li>Self-starter with the ability to work independently<\/li>\n<li>Must be adaptable to a fast paced environment<\/li>\n<li>Schedule flexibility including overtime where necessary<\/li>\n<li>Strong communication and interpersonal skills<\/li>\n<li>Must be enthusiastic and personable<\/li>\n<li>Ability to maintain confidentiality<\/li>\n<li>Ingenious-empirical, disciplined and a problem solver<\/li>\n<li>Attuned-emotionally smart, having positive intent<\/li>\n<li>Shrewd-make sound decisions, long-term commercial thinking<\/li>\n<li>Architect-setting and raising the bar, providing clarity and honest, coaching, developing talent<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Compensation:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Up to 105K DOE, hourly in line + Discretionary Bonus <\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNDUyNzIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1468913NY-Temp_1785769049<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1468913NY-Temp_1785769049\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.45272.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing 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