{"id":130453,"date":"2026-08-05T14:26:45","date_gmt":"2026-08-05T14:26:45","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/1469276_1785940005-administrative-assistant-saint-paul-minnesota\/"},"modified":"2026-08-25T06:46:04","modified_gmt":"2026-08-25T06:46:04","slug":"1469276_1785940005-administrative-assistant-saint-paul-minnesota","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/1469276_1785940005-administrative-assistant-saint-paul-minnesota\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1469276_1785940005\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p><strong>Administrative Assistant (Contract-to-Hire)<\/strong><br \/> <strong>Location:<\/strong> Hybrid, Minneapolis\/St. Paul Metro Area (Onsite 3 days per week)<br \/> <strong>Schedule:<\/strong> Full-Time, Monday-Friday<br \/> <strong>Pay:<\/strong> Competitive hourly rate during contract period | Conversion salary range: $29-$33\/hour equivalent<\/p>\n<p>Beacon Hill is partnering with a growing organization to identify an Administrative Assistant who will serve as a key partner to executive leadership within a technology-focused environment. This individual will provide high-level administrative support to a senior executive and additional department leaders, helping drive organization, communication, and operational efficiency across the team.<\/p>\n<p>This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced setting, takes initiative, anticipates needs, and enjoys being a trusted right-hand resource for leadership.<\/p>\n<h3>Key Responsibilities<\/h3>\n<ul>\n<li>Manage complex calendars for executive leaders, including scheduling meetings, resolving conflicts, and prioritizing business-critical activities.<\/li>\n<li>Coordinate meetings, events, offsites, team activities, and department initiatives.<\/li>\n<li>Monitor and help manage executive communications, flagging urgent items and tracking follow-up actions.<\/li>\n<li>Prepare leaders for upcoming meetings by organizing agendas, materials, and pre-work.<\/li>\n<li>Take meeting notes and distribute action items as needed.<\/li>\n<li>Draft, edit, and format correspondence, presentations, reports, and other business documents.<\/li>\n<li>Conduct research, gather information, and compile materials to support decision-making and planning.<\/li>\n<li>Serve as a key point of contact for internal and external stakeholders.<\/li>\n<li>Anticipate administrative needs and proactively identify solutions to improve efficiency and organization.<\/li>\n<li>Support special projects and employee engagement initiatives, including department events and recognition programs.<\/li>\n<\/ul>\n<h3>Qualifications<\/h3>\n<ul>\n<li><strong>Minimum of 3 years of administrative assistant experience, preferably supporting executives or senior leadership.<\/strong><\/li>\n<li>Demonstrated ability to work independently and proactively with minimal supervision.<\/li>\n<li>Strong organizational skills with the ability to manage multiple priorities simultaneously.<\/li>\n<li>Excellent written and verbal communication skills.<\/li>\n<li>Experience handling sensitive and confidential information with professionalism and discretion.<\/li>\n<li>Proven ability to anticipate needs, take ownership of tasks, and follow through to completion.<\/li>\n<li>Strong attention to detail and problem-solving abilities.<\/li>\n<li>Proficiency with Microsoft Office Suite and common collaboration tools.<\/li>\n<li>Comfortable working in a hybrid environment with onsite attendance required at least three days per week.<\/li>\n<\/ul>\n<h3>Preferred Qualifications<\/h3>\n<ul>\n<li>Experience supporting multiple leaders in a corporate or technology-focused environment.<\/li>\n<li>Experience coordinating department events, employee engagement activities, or large team meetings.<\/li>\n<\/ul>\n<h3>Why Consider This Opportunity?<\/h3>\n<ul>\n<li>Contract-to-hire position with long-term potential.<\/li>\n<li>High visibility role supporting executive leadership.<\/li>\n<li>Opportunity to make a significant impact on team effectiveness and operations.<\/li>\n<li>Collaborative and professional work environment.<\/li>\n<li>Exposure to strategic initiatives and senior-level decision-making.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/YWRtaW5taW4uMjQ1NzIuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">1469276_1785940005<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1469276_1785940005\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Saint Paul, Minnesota","_application":"adminmin.24572.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,293],"class_list":["post-130453","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - 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