{"id":130887,"date":"2026-08-12T16:14:57","date_gmt":"2026-08-12T16:14:57","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1470277ny-perm_1786551297-office-administrator-executive-assistant-new-york-new-york\/"},"modified":"2026-08-12T18:54:16","modified_gmt":"2026-08-12T18:54:16","slug":"a1470277ny-perm_1786551297-office-administrator-executive-assistant-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1470277ny-perm_1786551297-office-administrator-executive-assistant-new-york-new-york\/","title":{"rendered":"Office Administrator\/Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1470277NY-Perm_1786551297\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client is seeking a highly organized, proactive Office Administrator\/Executive Assistant to support leadership and office operations within a growing healthcare-focused private equity firm. This is a blended EA and Office Management role offering exposure to executive support, workplace operations, investor interactions, and firm-building initiatives. The ideal candidate is service-oriented, detail-focused, and thrives in an entrepreneurial environment where no task is too big or too small. Hours are generally 9:00am-6:00pm with occasional flexibility as needed, and the role follows a hybrid schedule with Monday-Thursday onsite and Fridays remote.<\/p>\n<p style=\"font-weight: 400;\"><strong>Key Responsibilities:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Provide executive support to firm leadership, including calendar management and meeting coordination<\/li>\n<li>Coordinate domestic and international travel arrangements, itineraries, and logistics<\/li>\n<li>Process expense reports and assist with reimbursement tracking<\/li>\n<li>Support light personal assistant responsibilities, including reservations, family logistics, and scheduling<\/li>\n<li>Serve as the primary point of contact for day-to-day office operations<\/li>\n<li>Welcome visitors, investors, and portfolio company executives while ensuring a polished office experience<\/li>\n<li>Manage conference room scheduling, meeting preparation, audiovisual setup, and catering coordination<\/li>\n<li>Liaise with building management, vendors, and service providers regarding facilities issues and office maintenance<\/li>\n<li>Oversee office supplies, kitchen inventory, pantry stocking, and common-space organization<\/li>\n<li>Support onboarding logistics, workspace setup, and office initiatives as the firm grows<\/li>\n<li>Assist with firm events, team activities, and special projects<\/li>\n<li>Identify opportunities to improve administrative processes and operational efficiency<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Qualifications:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>3-5+ years of Executive Assistant, Office Manager, Office Administrator, or related experience<\/li>\n<li>Bachelor&#8217;s degree required<\/li>\n<li>Strong calendar management, travel coordination, and expense management experience<\/li>\n<li>Excellent organizational and multitasking skills<\/li>\n<li>Strong written and verbal communication abilities<\/li>\n<li>High level of professionalism, discretion, and judgment<\/li>\n<li>Experience working in entrepreneurial or high-growth environments preferred<\/li>\n<li>Strong Microsoft Office proficiency, including Outlook, Word, Excel, and PowerPoint<\/li>\n<li>Resourceful, proactive, and comfortable taking ownership of responsibilities<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Compensation\/Benefits:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Up to $90K-$110K base salary + discretionary bonus<\/li>\n<li>Medical, dental, and vision benefits<\/li>\n<li>100% employer-paid coverage for the base healthcare plan<\/li>\n<li>PTO package<\/li>\n<li>Hybrid schedule (4 days onsite, Fridays remote)<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNDAzNTMuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1470277NY-Perm_1786551297<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1470277NY-Perm_1786551297\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.40353.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":["post-130887","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-permanent","job-type-full-time"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - 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