{"id":130943,"date":"2026-08-13T13:23:30","date_gmt":"2026-08-13T13:23:30","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1470430chi_1786627410-office-coordinator-indianapolis-indiana\/"},"modified":"2026-08-13T15:48:30","modified_gmt":"2026-08-13T15:48:30","slug":"a1470430chi_1786627410-office-coordinator-indianapolis-indiana","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1470430chi_1786627410-office-coordinator-indianapolis-indiana\/","title":{"rendered":"Office Coordinator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1470430CHI_1786627410\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>employees, clients, and visitors.  This is a part-time opening for 20 hours a week with the potential to increase to 40 hours a week after 3 months.<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Serve as the first point of contact for clients, visitors, and vendors, maintaining a professional and welcoming reception area.<\/li>\n<li>Answer and direct incoming phone calls, take messages, and respond to general inquiries.<\/li>\n<li>Receive, sort, distribute, and prepare outgoing mail, packages, and deliveries.<\/li>\n<li>Coordinate courier services, shipping, and overnight deliveries.<\/li>\n<li>Manage office supply inventory and place orders to ensure adequate stock levels.<\/li>\n<li>Maintain kitchen, conference room, and common area supplies.<\/li>\n<li>Coordinate catering orders for meetings, trainings, client events, and office functions.<\/li>\n<li>Set up and clean conference rooms before and after meetings.<\/li>\n<li>Partner with building management and office vendors for maintenance, repairs, cleaning services, and facility-related needs.<\/li>\n<li>Track vendor invoices and assist with processing and payment coordination.<\/li>\n<li>Schedule and coordinate service appointments with office vendors and contractors.<\/li>\n<li>Assist with onboarding logistics, including workspace preparation and office access requests.<\/li>\n<li>Monitor office equipment and coordinate service calls for copiers, printers, and other office machinery.<\/li>\n<li>Maintain organized filing systems and office records.<\/li>\n<li>Provide administrative support to firm leadership and staff as needed.<\/li>\n<li>Assist with coordinating employee engagement activities, celebrations, and special events.<\/li>\n<li>Support various operational and administrative projects as assigned.<\/li>\n<\/ul>\n<p><strong>Requirements:<\/strong><\/p>\n<ul>\n<li>2+ years of experience in an office coordinator, receptionist, administrative assistant, or office management role.<\/li>\n<li>Experience working in a professional services environment preferred; public accounting, legal, consulting, or financial services experience is a plus.<\/li>\n<li>Strong customer service and interpersonal skills.<\/li>\n<li>Excellent verbal and written communication skills.<\/li>\n<li>Exceptional organizational skills with strong attention to detail.<\/li>\n<li>Ability to manage multiple priorities in a fast-paced environment.<\/li>\n<li>Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.<\/li>\n<li>Experience coordinating vendors, facilities requests, and office operations.<\/li>\n<li>Professional demeanor and presentation with the ability to interact confidently with clients and executives.<\/li>\n<li>Ability to work independently and proactively solve problems.<\/li>\n<li>High level of discretion and confidentiality.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2hpYXQuNDMyODQuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1470430CHI_1786627410<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1470430CHI_1786627410\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Indianapolis, Indiana","_application":"chiat.43284.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-130943","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Office Coordinator Indianapolis Indiana<\/title>\n<meta name=\"description\" content=\"Office Coordinator Indianapolis Indiana - Apply with Beacon Hill Staffing Services for this Office Coordinator job in Indianapolis, Indiana\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/a1470430chi_1786627410-office-coordinator-indianapolis-indiana\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Coordinator Indianapolis Indiana\" \/>\n<meta property=\"og:description\" content=\"Office Coordinator Indianapolis Indiana - Apply with Beacon Hill Staffing Services for this Office Coordinator job in Indianapolis, Indiana\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/a1470430chi_1786627410-office-coordinator-indianapolis-indiana\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; 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