{"id":131137,"date":"2026-08-17T21:00:06","date_gmt":"2026-08-17T21:00:06","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1470797ny-perm_1787000406-executive-assistant-office-administrator-new-york-new-york\/"},"modified":"2026-08-17T22:52:51","modified_gmt":"2026-08-17T22:52:51","slug":"a1470797ny-perm_1787000406-executive-assistant-office-administrator-new-york-new-york","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1470797ny-perm_1787000406-executive-assistant-office-administrator-new-york-new-york\/","title":{"rendered":"Executive Assistant\/Office Administrator"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1470797NY-Perm_1787000406\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p style=\"font-weight: 400;\">Our client is seeking a highly organized, proactive Office Administrator \/ Executive Assistant to serve as the primary administrative and operational support professional within a growing investment management firm. This is a blended Executive Assistant and Office Management role supporting the Managing Partner while overseeing day-to-day office operations for a lean, entrepreneurial team. The ideal candidate is resourceful, self-directed, and comfortable wearing multiple hats in a fast-paced environment where initiative and ownership are highly valued. Hours are generally 8:30am-6:00pm with flexibility for occasional early meetings, and the role is fully onsite five days per week.<\/p>\n<p style=\"font-weight: 400;\"><strong>Key Responsibilities:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Provide executive support to the Managing Partner, including calendar management and scheduling<\/li>\n<li>Coordinate domestic and international travel arrangements, including flights, hotels, conferences, reservations, and itineraries<\/li>\n<li>Support scheduling and administrative needs for the broader investment team<\/li>\n<li>Assist with investor relations activities, including managing inbound investor inquiries and communications<\/li>\n<li>Maintain office operations, supplies, inventory, and common areas<\/li>\n<li>Coordinate building management requests, office vendors, and day-to-day facilities needs<\/li>\n<li>Manage meeting logistics, conference room preparation, and visitor coordination<\/li>\n<li>Support fundraising and business development initiatives through administrative and organizational assistance<\/li>\n<li>Serve as the primary administrative resource for the office<\/li>\n<li>Handle expense tracking, reimbursements, and operational workflows<\/li>\n<li>Assist with special projects and process improvement initiatives<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Qualifications:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Bachelor&#8217;s degree required<\/li>\n<li>Prior Executive Assistant, Office Manager, Office Coordinator, or administrative experience preferred<\/li>\n<li>Open to candidates earlier in their careers with strong administrative aptitude and professionalism<\/li>\n<li>Strong calendar management and scheduling experience<\/li>\n<li>Excellent written and verbal communication skills<\/li>\n<li>Strong organizational skills and attention to detail<\/li>\n<li>Resourceful, self-motivated, and comfortable working independently<\/li>\n<li>Ability to manage multiple priorities simultaneously<\/li>\n<li>Positive, team-oriented attitude with strong interpersonal skills<\/li>\n<li>Entrepreneurial mindset and willingness to take ownership<\/li>\n<li>Interest in finance, investing, or professional services environments is a plus<\/li>\n<\/ul>\n<p style=\"font-weight: 400;\"><strong>Compensation\/Benefits:<\/strong><\/p>\n<ul style=\"font-weight: 400;\">\n<li>Up to $100K-$140K base salary + discretionary bonus<\/li>\n<li>Medical, dental, and vision benefits beginning on day one<\/li>\n<li>Life insurance coverage<\/li>\n<li>Commuter benefits<\/li>\n<li>401(k) program being implemented with employee participation eligibility<\/li>\n<li>PTO package<\/li>\n<li>Occasional complimentary lunches<\/li>\n<li>Fully onsite role in One World Trade Center<\/li>\n<li>Exposure to investors, fundraising initiatives, and firm operations<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/bnljYXAuNTIyMjEuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1470797NY-Perm_1787000406<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1470797NY-Perm_1787000406\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"New York, New York","_application":"nycap.52221.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[18,2],"class_list":["post-131137","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-direct-permanent","job-type-full-time"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - 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