{"id":131543,"date":"2026-08-25T13:07:03","date_gmt":"2026-08-25T13:07:03","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/1471100_1787663223-executive-assistant-chicago-illinois\/"},"modified":"2026-08-25T16:15:41","modified_gmt":"2026-08-25T16:15:41","slug":"1471100_1787663223-executive-assistant-chicago-illinois","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/1471100_1787663223-executive-assistant-chicago-illinois\/","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1471100_1787663223\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p>Beacon Hill has partnered with a growing non-profit in Chicago in hiring an Executive Assistant to start immediately.  Our client is seeking a highly organized, proactive Executive Assistant to provide comprehensive support to the President and serve as a trusted partner in managing daily operations, communications, and strategic priorities. This role is ideal for a polished professional who thrives in a fast-paced nonprofit environment and enjoys balancing executive support, board relations, event coordination, and administrative leadership.<\/p>\n<p><strong>Responsibilities<\/strong><\/p>\n<ul>\n<li>Manage the President&#8217;s complex and frequently changing calendar, including scheduling meetings, appointments, and events<\/li>\n<li>Coordinate domestic and occasional international travel arrangements, including flights, hotels, transportation, and itineraries<\/li>\n<li>Prepare and submit expense reports and reimbursement requests<\/li>\n<li>Serve as the primary point of contact for internal and external stakeholders on behalf of the President<\/li>\n<li>Screen calls, emails, and correspondence, prioritizing requests and ensuring timely follow-up<\/li>\n<li>Prepare meeting agendas, presentations, reports, and other executive-level materials<\/li>\n<li>Take meeting notes, track action items, and ensure follow-up on key initiatives<\/li>\n<li>Coordinate Board of Directors meetings, committee meetings, and related communications<\/li>\n<li>Prepare and distribute board packets and meeting materials<\/li>\n<li>Maintain confidential files, records, and sensitive organizational information<\/li>\n<li>Assist with planning and execution of fundraising events, donor meetings, and community engagement activities<\/li>\n<li>Coordinate logistics for executive meetings, staff events, and organizational functions<\/li>\n<li>Draft and edit professional correspondence, announcements, and presentations<\/li>\n<li>Manage special projects and initiatives as assigned by the President<\/li>\n<li>Build strong working relationships with donors, board members, community leaders, and staff<\/li>\n<li>Monitor deadlines and help ensure strategic priorities remain on track<\/li>\n<li>Maintain electronic and physical filing systems<\/li>\n<li>Order office supplies and coordinate vendor services as needed<\/li>\n<\/ul>\n<p><strong>Requirements<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s degree preferred<\/li>\n<li>5+ years of Executive Assistant experience supporting senior executives, preferably within a nonprofit, association, healthcare, education, or mission-driven organization<\/li>\n<li>Demonstrated experience managing complex executive calendars<\/li>\n<li>Experience coordinating travel and preparing expense reports<\/li>\n<li>Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint<\/li>\n<li>Excellent written and verbal communication skills<\/li>\n<li>Exceptional organizational and project management abilities<\/li>\n<li>Ability to manage multiple priorities and deadlines simultaneously<\/li>\n<li>High level of professionalism, discretion, and confidentiality<\/li>\n<li>Strong attention to detail and problem-solving skills<\/li>\n<li>Ability to interact effectively with executives, board members, donors, and external stakeholders<\/li>\n<li>Self-motivated with the ability to work independently and anticipate needs<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2hpYXQuMTA2MTcuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">1471100_1787663223<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1471100_1787663223\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Chicago, Illinois","_application":"chiat.10617.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[2,16],"class_list":["post-131543","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - 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