{"id":131575,"date":"2026-08-25T15:53:17","date_gmt":"2026-08-25T15:53:17","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/"},"modified":"2026-08-25T18:19:37","modified_gmt":"2026-08-25T18:19:37","slug":"1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/","title":{"rendered":"Executive Assistant\/ Office Manager"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1471302_1787673197\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<\/p>\n<div>\n<div class=\"___sm8es80 fi64zpg fz5stix f1vdfbxk f79feoa f1kwiid1 fxldao9 f22iagw f122n59\">We are seeking a highly organized, proactive, and service-oriented <strong>Executive Assistant &amp; Office Manager<\/strong> to support the executive while overseeing daily office operations for a growing financial services firm. This role serves as a trusted partner to executive leadership by managing professional and personal administrative responsibilities, coordinating office activities, supporting vendors and workplace operations, and ensuring a seamless experience for employees and visitors. The ideal candidate is polished, resourceful, adaptable, and capable of handling a wide variety of responsibilities with professionalism, discretion, and confidence.<\/div>\n<div class=\"___be36l80 fbotcpb fy77jfu f6dzj5z\">\n<div class=\"fai-CopilotMessage r1f6yzd6 ___1fjo9g7 f1g2tzg5 fgct6un fy77jfu f2c7lf3\" tabindex=\"0\" data-tabster=\"{&quot;groupper&quot;:{&quot;tabbability&quot;:2},&quot;focusable&quot;:{}}\">\n<div id=\"copilot-message-_r_o0_\" class=\"fai-CopilotMessage__content r1izxv8h ___7qar2c0 fcthzvy\" dir=\"auto\">\n<div dir=\"auto\">\n<div class=\"___1vve6yh f22iagw f1vx9l62 f122n59 f3bhgqh f1mnxvew fly5x3f\">\n<div class=\"___j4vmuw0 f22iagw f1vx9l62 f1869bpl fly5x3f fbc6vix\">\n<div tabindex=\"-1\" data-testid=\"loading-message\">\n<div id=\"response-id_r_nu_\" class=\"___1yop6mf f336tjw f9ijwd5 fz7g6wx fod5ikn f1s184ao\">\n<div class=\"___1peis63 f22iagw f1063pyq f6jr5hl f1c88k3p\">\n<div class=\"___4htdyp0 fz7g6wx fy77jfu\">\n<div class=\"___1j4t0a1 f1lmfglv f1abmfm4\" dir=\"auto\" data-testid=\"markdown-reply\" data-message-id=\"7bcd7833-14d4-490e-9e6b-5e0a8261d4c6\" data-message-type=\"Chat\">\n<div class=\"___nfp7g60 f22iagw f1vx9l62 fkmyikg fk15e71 f1k953kz f137keqj f1rncccw f1stllg3 f1w4kmmc f1tric3v f10dk5ic fx8cdsv f16nlwsl f1eookvz fhjrts3 fqugt2f f18d18k8 f1v1vhmp f1hdmul3 f198vjnp f2dshw1 fjpjndq fnmj2pj ffrrb40 f1mon110 fhajzam fimndk6 fxv4dng fb1rn9k f59wlhv f1xmfh30 f18yf5o5 fmr6chf fw8qy2q ff161sd f1qr7t77 f1yyogn1 foogchg fp5872b f1tpb8gf f1hdgrc8 f1vatr43 frkxccd f9pdzkb f158oiaz ft5kggy f5l4ui7 f13j03li f18xdoka f8off4e f1go6zfc f128n2ra f1jpxw2j f1lwd9n0 fy0b8hm f1g2633v fx4kvgi fkvolse f1gxrt3a f1os76ua f1js9cnw f1g87ej0 freluf8 f1yggaq6 f2i3chp f1151osp florpoh f35kzfz ftp9m57 f1e288vi fz62hnz fixvuys f1nmofwh fc1c6mv f18a2er7 fhvkrdl fhxnn68 f1oce4bo fvhlfan f7tc0t0 f1ngf1n2 ffrzq6x f1yjiq2m f1aqdgql f1huvaf f10ij78l f1k94sa4 fkmfumq f1jvzkyl f1eu24ob f1xbfc1f fmf0lwf f107dsy8 f3w566c f4648sl f13zpkng f7unjfp f8p1rz fzu6h1w f1i1bi6h f1smo7hi f1sk1xod f1kgogdq f1gjktkp ft608jz f1o9wiiv fg3xr24 fhd155k f1b8gl2e fg4b9ou flb4lo fdicbfk fgwcyh1 f1jbds0d f1fb9uea f1stuka4 fcrtu6g fwqh0xn f11w66yg f6e0e65 f1vvgu0 f1607507 fgct6un f1ec1nbe fg3fpv7 f1m9bycv f1ntoah8 f1b694rt faql4r2 fpjuhzh fmavl6h f1d9bsk fmzhlt0 f145l92p fwkyaqm f129obh1 f19la9g f127w39w fr0ux9m fxhidck f1cu4h9j f1wnbo7v f1eueg4z fy9c24f f1h2o91j f1iw08fq f19n0e5\">\n<p><strong>Key Responsibilities:<\/strong><\/p>\n<ul dir=\"auto\">\n<li>Provide high-level executive support, managing a variety of professional and personal administrative responsibilities.<\/li>\n<li>Coordinate and prioritize executive requests, helping streamline day-to-day activities and maximize productivity.<\/li>\n<li>Manage calendars, appointments, reminders, and scheduling needs for executive leadership.<\/li>\n<li>Handle personal and business-related projects, research tasks, event planning, and special assignments with a high degree of ownership.<\/li>\n<li>Assist with personal arrangements, reservations, event coordination, and time-sensitive requests as needed.<\/li>\n<li>Answer and direct incoming phone calls while serving as a professional point of contact for the firm.<\/li>\n<li>Serve as the first point of contact for visitors, clients, vendors, and delivery personnel.<\/li>\n<li>Manage day-to-day office operations to ensure the workplace remains organized, efficient, and fully functional.<\/li>\n<li>Coordinate vendor relationships, building management communications, office services, and delivery logistics.<\/li>\n<li>Monitor and replenish office, kitchen, and workplace supplies while maintaining inventory levels.<\/li>\n<li>Manage the company lunch program, coordinating daily meal orders from start to finish and ensuring a positive employee experience.<\/li>\n<li>Maintain conference rooms, common areas, and shared office spaces to support a professional work environment.<\/li>\n<li>Assist with the preparation and coordination of team events, employee celebrations, outings, and office gatherings.<\/li>\n<li>Provide administrative support to departments including Operations, Finance, and Human Resources as needed.<\/li>\n<li>Draft, edit, and distribute correspondence, documents, reports, and presentations.<\/li>\n<li>Maintain confidentiality when handling sensitive company, employee, and executive information.<\/li>\n<li>Support the implementation of new processes and procedures that improve organizational efficiency.<\/li>\n<li>Proactively identify issues, anticipate leadership needs, and resolve challenges before they become problems.<\/li>\n<li>Manage multiple priorities simultaneously while maintaining exceptional attention to detail and follow-through.<\/li>\n<li>Assist with additional administrative, office management, and executive support projects as assigned.<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul dir=\"auto\">\n<li>Minimum of 3 years of experience supporting executives, office operations, or administrative functions in a professional environment.<\/li>\n<li>Experience supporting senior leaders, executives, business owners, or high-level stakeholders preferred.<\/li>\n<li>Previous experience within financial services, investment management, hedge funds, trading environments, or other professional services organizations is a plus.<\/li>\n<li>Strong organizational and time management skills with the ability to manage multiple priorities effectively.<\/li>\n<li>Excellent verbal and written communication skills.<\/li>\n<li>High level of professionalism, discretion, and ability to handle confidential information.<\/li>\n<li>Ability to work independently while maintaining strong collaboration with leadership and team members.<\/li>\n<li>Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.<\/li>\n<li>Strong problem-solving skills and the ability to adapt quickly to changing priorities.<\/li>\n<li>Ability to take ownership of projects and drive tasks through completion with minimal supervision.<\/li>\n<li>Kind, approachable, and service-oriented personality with a willingness to support team members at all levels.<\/li>\n<li>Confident and professional presence with the ability to communicate effectively and set appropriate boundaries when necessary.<\/li>\n<li>Demonstrated ability to manage competing priorities while maintaining attention to detail and accuracy.<\/li>\n<li>Strong follow-through, resourcefulness, and willingness to take on new responsibilities as the role evolves.<\/li>\n<li>Associate&#8217;s or Bachelor&#8217;s degree preferred, or an equivalent combination of education and relevant experience.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/YWRtaW5vYWsuMzM3ODUuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">1471302_1787673197<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/1471302_1787673197\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Bolingbrook, Illinois","_application":"adminoak.33785.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,196],"job-types":[2,293],"class_list":["post-131575","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-full-time","job-type-temp-to-hire"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Executive Assistant\/ Office Manager Bolingbrook Illinois<\/title>\n<meta name=\"description\" content=\"Executive Assistant\/ Office Manager Bolingbrook Illinois - Apply with Beacon Hill Staffing Services for this Executive Assistant\/ Office Manager job in Bolingbrook, Illinois\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Executive Assistant\/ Office Manager Bolingbrook Illinois\" \/>\n<meta property=\"og:description\" content=\"Executive Assistant\/ Office Manager Bolingbrook Illinois - Apply with Beacon Hill Staffing Services for this Executive Assistant\/ Office Manager job in Bolingbrook, Illinois\" \/>\n<meta property=\"og:url\" content=\"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/\" \/>\n<meta property=\"og:site_name\" content=\"Nationwide Staffing Agency | Temp &amp; Permanent Placement | Executive Search | Beacon Hill\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-25T18:19:37+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png\" \/>\n\t<meta property=\"og:image:width\" content=\"180\" \/>\n\t<meta property=\"og:image:height\" content=\"180\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Executive Assistant\/ Office Manager Bolingbrook Illinois\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Executive Assistant\/ Office Manager Bolingbrook Illinois","description":"Executive Assistant\/ Office Manager Bolingbrook Illinois - Apply with Beacon Hill Staffing Services for this Executive Assistant\/ Office Manager job in Bolingbrook, Illinois","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/","og_locale":"en_US","og_type":"article","og_title":"Executive Assistant\/ Office Manager Bolingbrook Illinois","og_description":"Executive Assistant\/ Office Manager Bolingbrook Illinois - Apply with Beacon Hill Staffing Services for this Executive Assistant\/ Office Manager job in Bolingbrook, Illinois","og_url":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/","og_site_name":"Nationwide Staffing Agency | Temp &amp; Permanent Placement | Executive Search | Beacon Hill","article_modified_time":"2026-08-25T18:19:37+00:00","og_image":[{"width":180,"height":180,"url":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","type":"image\/png"}],"twitter_card":"summary_large_image","twitter_title":"Executive Assistant\/ Office Manager Bolingbrook Illinois","twitter_misc":{"Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/","url":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/","name":"Executive Assistant\/ Office Manager Bolingbrook Illinois","isPartOf":{"@id":"https:\/\/bhsg.com\/jobs\/#website"},"primaryImageOfPage":{"@id":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/#primaryimage"},"image":{"@id":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/#primaryimage"},"thumbnailUrl":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","datePublished":"2026-08-25T15:53:17+00:00","dateModified":"2026-08-25T18:19:37+00:00","description":"Executive Assistant\/ Office Manager Bolingbrook Illinois - Apply with Beacon Hill Staffing Services for this Executive Assistant\/ Office Manager job in Bolingbrook, Illinois","breadcrumb":{"@id":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/#primaryimage","url":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","contentUrl":"https:\/\/bhsg.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","width":180,"height":180},{"@type":"BreadcrumbList","@id":"https:\/\/bhsg.com\/jobs\/job\/1471302_1787673197-executive-assistant-office-manager-bolingbrook-illinois\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/bhsg.com\/jobs\/"},{"@type":"ListItem","position":2,"name":"Executive Assistant\/ Office Manager"}]},{"@type":"WebSite","@id":"https:\/\/bhsg.com\/jobs\/#website","url":"https:\/\/bhsg.com\/jobs\/","name":"Nationwide Staffing Agency | Temp &amp; Permanent Placement | Executive Search | Beacon Hill","description":"Beacon Hill","publisher":{"@id":"https:\/\/bhsg.com\/jobs\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/bhsg.com\/jobs\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/bhsg.com\/jobs\/#organization","name":"Beacon Hill Staffing","url":"https:\/\/bhsg.com\/jobs\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/bhsg.com\/jobs\/#\/schema\/logo\/image\/","url":"https:\/\/jobs.beaconhillstaffing.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","contentUrl":"https:\/\/jobs.beaconhillstaffing.com\/jobs\/wp-content\/uploads\/2021\/12\/favicon.png","width":180,"height":180,"caption":"Beacon Hill Staffing"},"image":{"@id":"https:\/\/bhsg.com\/jobs\/#\/schema\/logo\/image\/"}}]}},"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-listings\/131575","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/types\/job_listing"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/media\/3770"}],"wp:attachment":[{"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/media?parent=131575"}],"wp:term":[{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-categories?post=131575"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/bhsg.com\/jobs\/wp-json\/wp\/v2\/job-types?post=131575"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}