{"id":131767,"date":"2026-08-27T23:55:03","date_gmt":"2026-08-27T23:55:03","guid":{"rendered":"https:\/\/bhsg.com\/jobs\/job\/a1472120chi_1787874903-administrative-assistant-part-time-chicago-illinois\/"},"modified":"2026-08-28T02:46:06","modified_gmt":"2026-08-28T02:46:06","slug":"a1472120chi_1787874903-administrative-assistant-part-time-chicago-illinois","status":"publish","type":"job_listing","link":"https:\/\/bhsg.com\/jobs\/job\/a1472120chi_1787874903-administrative-assistant-part-time-chicago-illinois\/","title":{"rendered":"Administrative Assistant &#8211; Part Time"},"content":{"rendered":"<h4><strong><a id=\"myCustomID\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1472120CHI_1787874903\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n<p><em>Join a mission-driven association team and play a key role in preparing for a major conference while supporting day-to-day administrative operations. This position offers an opportunity to gain exposure to event planning, member engagement, and conference logistics in a collaborative professional environment.<\/em><\/p>\n<p><strong><em>Responsibilities:<\/em><\/strong><\/p>\n<ul>\n<li>Provide administrative support to association leadership and conference planning teams.<\/li>\n<li>Assist with conference registration, attendee communications, and database updates.<\/li>\n<li>Coordinate meeting schedules, conference calls, and planning meetings.<\/li>\n<li>Prepare agendas, meeting materials, name badges, attendee lists, and conference packets.<\/li>\n<li>Support communication with members, speakers, sponsors, exhibitors, and vendors.<\/li>\n<li>Maintain accurate records, spreadsheets, and event documentation.<\/li>\n<li>Assist with conference hotel rooming lists, travel arrangements, and transportation logistics.<\/li>\n<li>Coordinate catering orders, meeting room setups, audiovisual requests, and event supplies.<\/li>\n<li>Track registration inquiries and respond to participant questions in a professional manner.<\/li>\n<li>Process invoices, expense reports, purchase orders, and payment tracking.<\/li>\n<li>Assist with sponsor and exhibitor logistics, including contract paperwork and event materials.<\/li>\n<li>Support membership record updates and data entry projects.<\/li>\n<li>Manage conference inventory including signage, promotional materials, registration supplies, and giveaways.<\/li>\n<li>Prepare post-event surveys, reports, and attendee feedback summaries.<\/li>\n<li>Provide on-site administrative support during conference events, including registration desk coverage and troubleshooting.<\/li>\n<li>Perform general office duties including filing, scanning, copying, mailing, and document preparation.<\/li>\n<li>Assist with special projects and additional administrative tasks as assigned.<\/li>\n<\/ul>\n<p><strong>Requirements<\/strong><\/p>\n<ul>\n<li>3+ years of administrative, office support, customer service, association, nonprofit, or event-related experience.<\/li>\n<li>Strong organizational skills and attention to detail.<\/li>\n<li>Excellent verbal and written communication skills.<\/li>\n<li>Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.<\/li>\n<li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.<\/li>\n<li>Experience with data entry and maintaining confidential information.<\/li>\n<li>Customer-focused mindset with strong interpersonal skills.<\/li>\n<li>Ability to work independently while collaborating effectively with team members.<\/li>\n<li>Experience supporting meetings, conferences, events, or member-based organizations preferred.<\/li>\n<li>Willingness to provide occasional support before, during, or after conference events as needed.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/counter.adcourier.com\/Y2hpYXQuMjE4NDkuMTI1ODRAYmVhY29uaGlsbC5hcGxpdHJhay5jb20.gif\"><\/p>\n<p><span style=\"color: #ffffff;\">A1472120CHI_1787874903<\/span><\/p>\n<h4><strong><a id=\"otherId\" href=\"https:\/\/jobs.beaconhillstaffing.com\/jobs\/job\/A1472120CHI_1787874903\">To Apply for this Job Click Here<\/a><\/strong><\/h4>\n","protected":false},"author":0,"featured_media":3770,"template":"","meta":{"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","inline_featured_image":false,"_promoted":"","_job_location":"Chicago, Illinois","_application":"chiat.21849.12584@beaconhill.aplitrak.com","_company_name":"Beacon Hill Staffing Group","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[171,172],"job-types":[3,16],"class_list":["post-131767","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job-type-part-time","job-type-temporary-contract"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - 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